Legal Associate

State of Wisconsin; Milwaukee (WI); Hybrid; USD 55,000 - 56,000; Full time

Benefits offered by this job

Vacation time

Holidays

Pension plan

457 plan

Telework options

Job summary

State of Wisconsin – Division of Hearings and Appeals seeks a Legal Associate to provide administrative and legal support in Milwaukee. The role involves complex scheduling, drafting decisions, and processing appeals for multiple units. The position hours are 7:45 a.m.

– 4:30 p.m. with potential hybrid remote work after training, and a strong benefits package including generous leave, pension plan, and retirement savings options.

Qualifications

• Providing administrative support, including calendars, calls, emails, and document handling.
• Maintaining electronic records and delivering customer service via phone and email.
• Proficiency with Microsoft Outlook and Word in a professional setting.

Responsibilities

• Provide program and administrative support for two DHA work units.
• Research, process, and draft decisions and other legal documents for hearings.
• Schedule and reschedule hearings; coordinate with departments.
• Assist with transcription and legal terminology as needed.

Skills

Administrative support

Microsoft Outlook

Microsoft Word

Customer service

Written communication

Job description

Provide administrative and legal support as a Legal Associate for the Division of Hearings and Appeals!

The hours for this position are 7:45 a.m. – 4:30 p.m.

This position is headquartered at the Milwaukee State Office Building, 819 N 6 th Street, Milwaukee WI 53203

The Division of Hearings and Appeals (DHA) is a quasi-judicial, independent entity created to conduct high quality, impartial, independent, and cost and time efficient hearings that serve customer agencies and the citizens of Wisconsin. DHA currently conducts hearings for fifteen state agencies and is also available to do hearings for other agencies when requested. It is a growing agency with a varied caseload which fall under these administrative units: Corrections Unit, General Government Unit, and Public Assistance and Social Services Unit.

The DHA is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that rollover each year.
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements.
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for using paid time off for such celebrations.

Position Summary

This is a highly complex paraprofessional position in the Milwaukee office responsible for providing program and administrative support for two of the Division of Hearings and Appeals’ work units. Duties are of considerable difficulty requiring prudent judgment and discretion, independent decision making and excellent oral and written communication skills. Responsibilities include providing complex legal support in researching and processing appeals, scheduling, rescheduling hearings, drafting decisions and other legal documents for a variety of hearing types. The Division of Hearings and Appeals receives approximately 18,000 hearing requests each year. Hearings are governed by a wide variety of department policies and state statutes. Independent decision making relating to scheduling and re-scheduling hearings requires application of specific statutes, case law and division policies to the facts of each case.

This position is assigned to pay schedule-range (02-13) with a starting pay rate of $26.61 per hour, plus excellent benefits . A twelve-month probationary period may be required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan at the time of hire.

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

After training for up to 6 months, this position may be eligible for a hybrid remote/in-office work schedule, up to 2 days a week remote, as determined by the supervisor based upon the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

Qualifications

Qualifications

Qualified applicants will have experience performing each of the following activities:

Providing administrative support

( Activities may include maintaining multiple calendars, answering confidential phone calls, sending or reviewing email, redacting documents, faxing or scanning documents, etc.).

• Maintaining electronic records and files
• Providing customer service to external customers through emails and phone calls
• Using Microsoft Outlook and Word or similar programs in a professional setting [ Activities may include utilizing distribution lists, mail merge (word documents and emails), adding attachments, using the formatting options (i.e. tabs, bullet/ list making, etc.), advanced functions may include delay delivery, voting buttons or read receipts.]

In addition, well-qualified applicants will also have at least one of the following:

• Experience researching, analyzing, or interpreting information to perform activities such as providing answers to customer questions, developing a recommendation, reaching a conclusion, etc.
• Experience typing transcripts
• Training in legal terminology or experience using legal terminology in a legal setting

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin is committed to providing opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Any applicants and employees with a disability may request reasonable accommodations.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability.