Paralegal

State of Wisconsin; Madison (WI); Hybrid; USD 57,000 - 74,000; Full time

Benefits offered by this job

Pension plan with employer match

Generous leave and holidays

Telework options

Job summary

State of Wisconsin is seeking a detail-oriented paralegal to coordinate the legal projects for Boards and the department, and to provide professional support to attorneys in drafting legal documents and researching issues. This hybrid role is headquartered at the Hill Farms State Office Building in Madison, with in-state telework where appropriate.

Key duties include proofreading, maintaining the template library, managing the DPD Legal Queue, and filing Administrative Rule projects.

Qualifications

• Experience drafting legal documents and proofreading for accuracy.
• Experience communicating with customers in writing.
• Experience with MS Office, Outlook, Excel, Adobe or SharePoint.

Responsibilities

• Proofread documents drafted by others for accuracy and completeness.
• Manage and update the template library to stay current.
• Monitor the DPD Legal Queue and respond as directed.
• Finalize and file Administrative Rule projects with the Legislature and other offices.
• Communicate with executives, counsel, board liaisons, and program staff about files and items.
• Schedule hearings, coordinate court reporters, and arrange witness appearances.

Skills

Written communication

Attention to detail

Legal drafting

Education

Paralegal certification

Tools

Microsoft Office

Outlook

Excel

Adobe

SharePoint

Job description

The Department of Safety and Professional Services mission is to promote economic growth and stability while protecting the citizens of Wisconsin as designated by statute.

What We Are Looking For: A detail-orientedindividual with the ability to work independently tocoordinatethe legal projects, provide professional support to attorneys in the drafting of legal documents, and research legal and factual issues.

Where We Are Located: This position offers a hybridized work schedule. The position will be headquartered at and required to work from the Hill Farms State Office Building in Madison, at least 2 days per week. All employees working a hybrid work schedule are generally expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

What We Offer: DSPS is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that rollover each year.
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.

Position Summary

This position is responsible for coordinating the legal projects for Boards and the department as assigned, providing professional support to attorneys and attorney supervisors in the drafting of legal documents, researching of legal and factual issues, and management of templates and the policy and procedure library for the Division of Policy Development (DPD) Legal Team’s established practices.Other duties include:

• Proofread documents drafted by others, ensuring that legal documents are accurate, complete, and error-free.
• Manage and update template library to be accurate and up-to-date and consistent with other legal teams.
• Monitor DPD Legal Queue and tirage responses and respond appropriately when directed.
• Finalize and file Administrative Rule projects with the Legislature and other offices.
• Communicate effectively with Executive Directors, Chief Legal Counsel, Board Counsel, board liaisons, and License/Permit Program Associates regarding application files and Board Action list items.
• At the direction of the team attorneys, file documents, such as pleadings, motions, briefs, and recommended proposed decisions and orders, with the Division of Hearings and Appeals and serve the same documents on opposing parties.
• Make appropriate arrangements for hearings, including scheduling court reporters and coordinating appearances of witnesses at hearings.

Salary Information

This position is in schedule-range (07-04) with an annual salary of $57,200 - $73,840 plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check.

This state agency does not sponsor work visas.This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension.Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Qualifications

Qualified applicants will have experience with all of the following:

• Experience using computer programs such as Microsoft Office, Outlook, Excel, Adobe, SharePoint, or comparable. Experience may include activities such as accessing emails in a shared mailbox, using AdobePro to edit PDFs, or performing multiple level filter and/or sorting within a spreadsheet.
• Experience communicating with customers in writing.
• Experience drafting legal documents.
• Experience performing tasks with a high level of attention to detail. Experience may include activities such as drafting correspondence without grammatical errors or proofreading attorney drafts.

In addition, well qualified applicants will have experience with at least one of the following:

• Paralegal certification, related degree or experience working in a paralegal role.
• Experience working with state statutes and administrative code.
• Experience with administrative law, criminal law or litigation.

Deadline to Apply

The deadline to apply is 11:59PM CST on August 17, 2026.