Legal Assistant Supervisor

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 50,000 - 70,000; Part time

Job summary

The Commonwealth of Pennsylvania seeks a Legal Assistant Supervisor to manage a team responsible for unemployment compensation appeals. This role emphasizes leadership and administrative support, requiring strong judgment and communication skills to ensure compliance with legal standards and effective team performance.

Qualifications

• Minimum one year as a Legal Assistant 2 or equivalent.
• Five years of responsible clerical and legal clerical experience.
• Training in legal processes and UC regulations.

Responsibilities

• Supervise a team of Legal Assistants.
• Ensure accurate processing of unemployment claims.
• Prepare productivity reports and track outcomes.

Skills

Communication

Leadership

Judgment

Team Management

Analytical Skills

Education

Legal Clerical Experience

Job description

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THE POSITION

The Department of Labor & Industry is currently looking to hire a Legal Assistant Supervisor to oversee a team of Legal Assistant 2s within the Capitol sector. This role is crucial for ensuring that unemployment compensation (UC) appeals are processed accurately and promptly, adhering to both UC law and UCBR regulations. The supervisor will provide essential administrative support to the Capitol Sector Program Manager, ensuring that all reports are completed and submitted on schedule. Additionally, this position involves reallocating tasks among Referees and legal assistants as needed, as well as coordinating with other offices in different sectors to secure necessary assistance. If you are interested in this opportunity, we encourage you to apply today!

THE POSITION

The Department of Labor & Industry is currently looking to hire a Legal Assistant Supervisor to oversee a team of Legal Assistant 2s within the Capitol sector. This role is crucial for ensuring that unemployment compensation (UC) appeals are processed accurately and promptly, adhering to both UC law and UCBR regulations. The supervisor will provide essential administrative support to the Capitol Sector Program Manager, ensuring that all reports are completed and submitted on schedule. Additionally, this position involves reallocating tasks among Referees and legal assistants as needed, as well as coordinating with other offices in different sectors to secure necessary assistance. If you are interested in this opportunity, we encourage you to apply today!

DESCRIPTION OF WORK

In this position, you will be expected to exercise independent judgment in various situations, ensuring that decisions align with organizational goals. You will oversee subordinate staff, providing supervision and support as they carry out their responsibilities. A key aspect of your role will involve prioritizing and allocating work assignments effectively, ensuring that tasks are distributed according to urgency and team capacity. Additionally, you will be responsible for training and guiding staff members, fostering their professional development and enhancing overall team performance. Regularly reviewing and analyzing work results will be crucial, as it allows for the identification of areas for improvement and the implementation of necessary changes. You will also be tasked with completing productivity reports, which will help in tracking progress and outcomes. Clear communication, both orally and in writing, will be essential in this role, as you will need to convey information effectively to various stakeholders. Proficiency in operating a PC and other office equipment will be required to facilitate your daily tasks. Furthermore, you will monitor and evaluate employee performance, providing constructive feedback to help team members grow. Finally, occasional travel may be necessary to fulfill the responsibilities of this position, allowing for engagement with broader organizational initiatives.

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Work Hours are negotiable.
• Telework: You may have the opportunity to work from home (telework) part-time upon successful completion of probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office that is closest to your home.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  
  

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Legal Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Five years of responsible clerical, investigative or enforcement work including two years of legal clerical experience; or
• An equivalent combination of experience and training.
  
  

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.
  
  

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  
  

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail] .
  
  

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).
  
  

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.



EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Legal

• Industries

  Government Administration

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