Legal Assistant Specialist- Transportation & Space

Milbank LLP; New York (NY); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Milbank LLP is seeking a Legal Assistant Specialist for its Transportation & Space practice in New York. This hybrid role emphasizes proactive support, legal document handling, and the facilitation of various legal processes. The ideal candidate will have significant experience, exceptional communication skills, and a commitment to client service in a fast-paced environment. A 4-year degree and the ability to become a notary public within six months of employment are required.

Qualifications

• A 4-year college degree is required.
• At least 5 years of experience, preferably in aviation.
• Strong client service, written, and oral communication skills.

Responsibilities

• Provide legal assistant support to attorneys in the Transportation & Space practice.
• Coordinate legal assistant assignments and workflow within the practice.
• Conduct and compile research, maintain/update working group lists.

Skills

Client service

Written communication

Oral communication

Organizational skills

Attention to detail

Analytical thinking

Critical thinking

Education

4-year college degree

Tools

Microsoft Office (Word, Excel, PowerPoint)

Adobe Acrobat

Job description

Legal Assistant Specialist- Transportation & Space

Job Locations

US-NY-New York

Job ID

2024-1473

Category

Legal Assistant/Paralegals

Location : Address

55 Hudson Yards

Type

Full-Time

Workplace Type

Hybrid

Location : Location

US-NY-New York

Overview

This position provides legal assistant support to the attorneys in the Transportation & Space practice. This position will require you to be on-site 4 days a week at the 55 HY Office.

Responsibilities

Strong, independent and proactive work ethic

• Desire to become an integral member of the Transportation & Space team
• Coordinate legal assistant assignments and workflow within the practice
• Mentor new legal assistants in the Transportation & Space practice
• Provide guidance on best practices and firm policies for Associates within the practice
• Conduct and compile research, maintain/update working group lists and organize due diligence documents
• Prepare and distribute signature packets to deal participants
• Draft form documents/correspondence for deal participants
• Draft letters to clients and other counsel
• Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC
• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations
• Prepare responses to auditor requests
• Notarize documents, assist with notary authentication and apostilling/consularization of documents
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads)
• Assist with the EDGAR filing process
• Assist with deal closings generally
• Prepare, update and review deal closing checklists
• Prepare and organize closing sets in electronic and paper format and deal documents in relevant databases
• Other responsibilities as they may be assigned from time-to-time

The anticipated base salary range offered for this role will be between $80,000 to $120,000 and represents the firm's good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate's relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.

Qualifications

• A 4-year college degree is required
• At least 5 years of experience (aviation experience preferred)
• Strong client service and demonstrated written and oral communication skills
• Ability to handle and complete multiple projects simultaneously with minimal supervision
• Strong organizational skills and an ability to prioritize
• Ability to meet deadlines and work well under pressure
• Strong attention-to-detail, spelling and grammar skills
• Ability to think critically and analytically, and exhibit sound judgment
• Flexible and available to work overtime as needed (includes evening and weekend)
• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat
• Become a notary public within the first 6 months of employment
• Available to report to work on regularly scheduled days and at the scheduled hour

This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.