Legal Assistant Specialist- Transportation & Space

Milbank LLP; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading law practice is seeking a Legal Assistant Specialist in their Transportation & Space team. This full-time role requires significant legal support tasks including document preparation, research, and mentoring while operating mainly on-site. The ideal candidate should hold a 4-year degree and have 5+ years of relevant experience, along with strong organizational and communication skills.

Qualifications

• At least 5 years of experience preferred.
• Become a notary public within first 6 months of employment.
• Flexible to work overtime as needed (includes evenings and weekends).

Responsibilities

• Provide legal assistant support to attorneys.
• Coordinate legal assistant assignments and workflow.
• Prepare and distribute documents for deal participants.

Skills

Strong client service

Written and oral communication

Organizational skills

Attention to detail

Critical thinking

Education

4-year college degree

Tools

Microsoft Office

Adobe Acrobat

Job description

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This position provides legal assistant support to the attorneys in the Transportation & Space practice. This position will require you to be on-site 4 days a week at the 55 HY Office.

Responsibilities

• Strong, independent and proactive work ethic
• Desire to become an integral member of the Transportation & Space team
• Coordinate legal assistant assignments and workflow within the practice
• Mentor new legal assistants in the Transportation & Space practice
• Provide guidance on best practices and firm policies for Associates within the practice
• Conduct and compile research, maintain/update working group lists and organize due diligence documents
• Prepare and distribute signature packets to deal participants
• Draft form documents/correspondence for deal participants
• Draft letters to clients and other counsel
• Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC
• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations
• Prepare responses to auditor requests
• Notarize documents, assist with notary authentication and apostilling/consularization of documents
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads)
• Assist with the EDGAR filing process
• Assist with deal closings generally
• Prepare, update and review deal closing checklists
• Prepare and organize closing sets in electronic and paper format and deal documents in relevant databases
• Other responsibilities as they may be assigned from time-to-time
  
  

The anticipated base salary range offered for this role will be between $80,000 to $120,000 and represents the firm’s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate’s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.

Qualifications

• A 4-year college degree is required
• At least 5 years of experience (aviation experience preferred)
• Strong client service and demonstrated written and oral communication skills
• Ability to handle and complete multiple projects simultaneously with minimal supervision
• Strong organizational skills and an ability to prioritize
• Ability to meet deadlines and work well under pressure
• Strong attention-to-detail, spelling and grammar skills
• Ability to think critically and analytically, and exhibit sound judgment
• Flexible and available to work overtime as needed (includes evening and weekend)
• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat
• Become a notary public within the first 6 months of employment
• Available to report to work on regularly scheduled days and at the scheduled hour
  
  

This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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