Legal Assistant – Regulatory Law Unit – Water Division

City of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 43,000 - 60,000; Full time

Job summary

The City of Philadelphia is seeking a Legal Assistant for the Water Division to provide essential support to attorneys. Responsibilities include drafting contracts, preparing case files, and managing hearings. The role requires strong communication and organizational skills, with a preference for candidates with paralegal studies or relevant experience. Join a vibrant work environment with comprehensive benefits and growth opportunities.

Qualifications

• Experience in contract management or administrative hearings is preferred.

Responsibilities

• Support attorneys by drafting contracts and preparing case files.
• Handle Tax Review Board hearings and assist with customer service issues.
• Organize and file documents related to transactions.

Skills

Communication

Organizational Skills

Time Management

Education

High School/GED

Paralegal studies from an ABA approved program

Tools

SharePoint

MS Office

Google Drive

Job description

Legal Assistant – Regulatory Law Unit – Water Division

• Full-time
• Minimum Education Required: High School/GED

The City of Philadelphia offers a vibrant work environment, comprehensive benefits, and opportunities for growth. We value inclusion, integrity, innovation, empowerment, and hard work.

Agency Description

The Law Department provides legal services to the City of Philadelphia, including the Civil Practice and the Corporate and Tax Group. The Regulatory Law Unit represents the City in commercial, utility, transportation, environmental, development, regulatory, and sustainability matters. The Water Division handles legal services related to the water, sewer, and stormwater utilities.

Position Summary

The Legal Assistant will support the Water Division attorneys by drafting contracts, handling hearings, preparing case files, and providing administrative support. The position is based at 1101 Market Street, working directly with the Water Department.

Essential Functions

• Handle Tax Review Board first level hearings
• Prepare case files, contact witnesses, and assist attorneys with hearings
• Handle information requests and subpoenas
• Facilitate Right to Know requests
• Assist with Water customer service issues
• Draft and review professional service contracts and other agreements
• Organize and file documents related to transactions
• Maintain records of attorney transactions
• Compile reports and support attorneys and legal staff as needed

Knowledge, Skills, and Abilities

• Proficiency in document management systems like SharePoint
• Strong written and verbal communication skills
• Ability to work with multiple departments and legal professionals
• Excellent organizational and time management skills
• Ability to work independently and prioritize tasks
• Computer skills: MS Office, Google Drive, spreadsheets; legal concepts knowledge is a plus

Paralegal studies from an ABA approved program or experience in contract management or administrative hearings is preferred.

Application Instructions

Submit a cover letter and resume to apply.

Salary Range: $43,076 to $59,076 (dependent on experience and education)