Legal Assistant/Records Clerk - Prosecutor's Office

Branch County; Coldwater (MI); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Health benefits

Vacation and sick leave

Pension plans

Job summary

Branch County Prosecutor's Office seeks a diligent Legal Assistant/Records Clerk to manage records, assist staff, and support case preparation. The role requires strong organizational skills, confidentiality, and public-facing professionalism.

Candidates should be comfortable with office software, including Excel and Word, and willing to learn Michigan's judicial system and records management processes. The position is based at Branch County Courthouse.

Qualifications

• High School Diploma required.
• Related college coursework or degree preferred.
• Experience with office software and records management is beneficial.

Responsibilities

• File incoming and outgoing documents and maintain office records for easy access.
• Greet visitors, answer calls, and direct attorneys to the proper contact person.
• Prepare case files for Court proceedings and assist with Juvenile and Neglect/Abuse cases documentation.
• Maintain confidentiality and operate IT tools like Zoom, JIS, and Excel.

Skills

Excel

Microsoft Word

Adobe

Public speaking

Education

High School Diploma

Related college coursework

Tools

PolyCom

Zoom

JIS

Desktop computing

Job description

Legal Assistant/Records Clerk - Prosecutor's Office

Union Non-Union

Pay Grade C1-6

Wage Scale Wage Range $21.33 - $26.72 per hour.

Full-Time/Part-Time Full-Time

Shift Days

Exempt/Non-Exempt Non-Exempt

Open Date 11/5/2026

Close Date

Department Prosecutor's Office

Location Branch County Courthouse

Job Purpose and Summary

This position is an administrative position requiring a candidate with interpersonal skills and personal organization. The candidate for this position must know or be willing to learn the Michigan judicial system, filing systems, and communicate with the public on a daily basis.

Work Objective/Essential Functions

• Assist office personnel in maintaining accurate office records by filing incoming and outgoing documents, filing and organizing existing office files, and maintaining office files and records in a manner easily accessible to office personnel.
• Assist office personnel in greeting visitors to the office, answering phone calls, and directing individuals and attorneys to the proper contact person.
• Assist office personnel with tasks required to keep office functioning in a smooth, efficient, and economical manner.
• Prepare case files for Court proceedings.
• Assist Prosecuting Attorney with entry of, tracking, and disposition of Juvenile cases and Neglect and Abuse cases.
• Assist Prosecuting Attorney in gathering required information for prosecution of civil infractions and criminal matters.
• Assist Prosecuting Attorney with entry of, tracking, and administration of Second Chance Sobriety Program.
• Any other task requested by the Prosecuting Attorney.
• Experience or willingness to learn criminal justice system.
• Must be able to speak publicly and professionally.
• Must be able to learn to operate internet-based records management software.
• Must be able to maintain a high level of confidentiality.
• Information and Technology skills (IT) are required and used at a high level in this position daily. i.e. PolyCom, Zoom, JIS, Desktop computing, Excel, Microsoft Word, Adobe etc.
• High level of professional organization and professionalism.
• High level of associated skills in other industries will be considered such as business, banking and administrative skills acquired in other career fields.
• Must complete a clean drug screen prior to employment, except for substances legally prescribed by a physician.
• A background check will also be conducted on the applicant prior to employment and will be considered during the hiring process.
• Daily interactions with local, county and state law enforcement agencies.

Minimum Education and Experience Requirements

• High School Diploma Required
• Related college course work or degree is preferred

Other Skills

• Job-related software and programs including but not limited to PolyCom, Zoom, JIS, Desktop computing, Excel, Microsoft Word, Adobe

Work Environment

• A clean, well-lit office with minimal noise, comfortable temperature range, and no significant safety concerns.

Position Legal Assistant/Records Clerk - Prosecutor's Office

About the Organization Branch County Government is dedicated to serving our community with integrity, accountability, and respect. We deliver statutory and constitutional services in a fiscally responsible manner that honors the trust and dignity of every County resident. Guided by public need and sound stewardship, we thoughtfully evaluate and prioritize services to ensure they strengthen our community today and for generations to come.

Our work is grounded in protecting public safety, enhancing the well-being of our citizens, preserving and improving our natural resources, and fostering economic opportunity for all. We believe strong communities are built through collaboration, transparency, and a commitment to doing what is right.

As stewards of both people and public resources, Branch County Government values and promotes equal opportunity for all. We actively encourage the talents, creativity, and leadership of our employees and strive to create a workplace where individuals feel respected, supported, and empowered to make a meaningful impact. Our employees are committed to delivering services that are prompt, courteous, efficient, and centered on public trust.

Branch County Government is proud to offer a comprehensive and competitive benefits package, including health, dental, vision, life, and short-term disability insurance. Employees enjoy generous sick and vacation time, 14 paid holidays for most positions, and access to pension plans and additional retirement options. We are committed to supporting our employees' well-being, work-life balance, and long-term financial security.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.