Legal Assistant - Real Estate/Corporate (Phoenix, AZ) (#5053)

Dorsey & Whitney LLP; Phoenix (AZ); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Dorsey & Whitney LLP is seeking a Legal Assistant in Phoenix, AZ to support Real Estate and Corporate departments. The role involves legal admin tasks, client liaison, calendar monitoring, and closing preparations, with a strong emphasis on accuracy and client service.

Hybrid work arrangement required, with at least four days in the office. Ideal candidates have 4+ years of law firm experience and excellent MS Office and PDF skills.

Qualifications

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience; law firm experience preferred.
• Advanced knowledge of Microsoft Office.
• Proficient with Kofax Power PDF.
• Excellent oral and written communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and meet deadlines.
• Good judgment in resolving conflicts and challenging situations.
• Maintain client and firm confidentiality.
• Positive attitude, independent and team work ability.
• Strong analytical and problem-solving skills; independent judgment.
• Understanding of legal terminology and procedures.

Responsibilities

• Provide legal administrative support to attorneys and paralegals, liaising with clients.
• Open client/matter files, perform conflicts checks and draft engagement letters.
• Review calendars, track deadlines, and implement follow-up actions.
• Create, edit, revise, redline, and proofread documents.
• Enter time for attorneys and ensure accuracy with proofreading and codes.
• Assist with billing, including proformas and client invoicing.
• Maintain electronic and physical client files; manage mail and doc storage.
• Process reimbursements, check requests, and vendor invoices.
• Coordinate attorney meetings, travel, and CLE records.
• Provide high level customer service to attorneys and clients.
• Assist closing preparations for corporate and real estate transactions.
• Perform heavy editing/formatting and create comparisons of long documents.
• Draft and finalize correspondence; prepare corporate minute books.
• Delegate tasks to department administrative staff; adapt as needed.

Skills

Microsoft Office

Kofax Power PDF

Oral and written communication

Attention to detail

Organizational skills

Education

High School diploma or G.E.D.

Tools

Kofax Power PDF

Job description

We are seeking a Legal Assistant to join our Real Estate and Corporate departments in our growing Phoenix office. As a valued team member, you will provide legal administrative support in a fast-paced environment to attorneys and paralegals, while working closely with clients. If you're a strong communicator with excellent executive assistant skills, we'd love to connect as we build our team. This is a hybrid position, which will require at least 4 days/week in the office.

In this role, you will:

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks, and engagement letters.
• Proactively review calendars to maintain an overview of attorneys' deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and proofread documents.
• Enter attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Provide a high level of customer service to attorneys and clients.
• Assist with closing preparations for corporate and real estate transactions including editing, proofing, PDF hyperlinks, and preparation of closing binders.
• Perform heavy editing and formatting and create comparisons of lengthy legal documents.
• Initiate, draft, edit and finalize correspondence.
• Create and maintain corporate minute books.
• Delegate administrative tasks to Department Administrative Assistants.
• May be requested to perform other duties as requested.

What we're looking for:

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Advanced knowledge of Microsoft Office.
• Proficient with Kofax Power PDF.
• Excellent oral and written communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

About Dorsey:

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

Dorsey estimates it will accept applications through October 30, 2026.

Office Location:

Phoenix, AZ