LEGAL ASSISTANT PROJECT SPECIALIST

State of Arizona; Phoenix (AZ); On-site; USD 52,000 - 63,000; Full time

Benefits offered by this job

Vacation and sick days with 10 paidH"

Paid Parental Leave - Up to 12 weeks

Robust and affordable insurance plan

Exceptional retirement program

Optional employee benefits (deferred)

Commuter club and public transit?u

Job summary

The Arizona Department of Corrections, Rehabilitation and Reentry seeks an experienced LEGAL ASSISTANT PROJECT SPECIALIST to manage subpoenas, court orders, and public records requests. You will apply statutory exemptions, track requests, and compose professional correspondence while collaborating with internal managers, attorneys, and external customers.

Responsibilities include processing court documents, coordinating records retrieval, performing redactions, and supporting with PRR policy

Qualifications

• Experience handling subpoenas and court orders for records.
• Experience with complex Public Records Requests (PRR).
• Ability to compose professional correspondence and track requests.
• Strong written and verbal communication with diverse stakeholders.

Responsibilities

• Process all incoming subpoenas and court orders for the Custodian of Records.
• Coordinate records retrieval, review responsiveness and ensure compliance.
• Execute advanced redactions and produce compliant responsive records on time.
• Manage complex Public Records Requests per regulatory guidelines.
• Consult with the Office of General Counsel (OGC) and AGO and provide legal support.
• Travel on State business and perform other duties as assigned.

Skills

Subpoenas & court orders

Public records requests

Data entry & records

Professional correspondence

Tools

Records management systems

Databases

MS Office

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

LEGAL ASSISTANT PROJECT SPECIALIST

Job Location

Address:

OFFICE OF THE GENERAL COUNSEL

701 East Jefferson Street

Phoenix, AZ 85034

United States

https://corrections.az.gov

Posting Details

• Salary: $57,600.00
• Grade: 20
• Closing Date: 11/16/2026

Job Summary

Are you an experienced legal assistant? Can you perform complex administrative work in a criminal justice or law office environment? This is the perfect opportunity for you, take the next step for your legal career! The Arizona Department of Corrections, Rehabilitation, and Reentry (ADCRR) is seeking an experienced LEGAL ASSISTANT PROJECT SPECIALIST. In this position you will perform specialized administrative and legal support work in managing the end-to-end life cycle of subpoenas, court orders, and public records requests served on the department. This role also applies the same skills and processes to complex Public Records Requests (PRR) per regulatory guidelines, ensuring that statutory exceptions are properly applied, and will require tracking and reporting requests, independently composing professional correspondence, and consulting/conferring closely with internal managers, attorneys, personnel, and external customers.

Job Duties

• Processes all incoming subpoenas and court orders for the Custodian of Records
• Coordinates records retrieval, reviews records for responsiveness to the court order, and ensures compliance with federal, state, and departmental rules, regulations, and policies
• Executes advanced text, audio, and video redactions, and securely produces compliant responsive records according to strict court deadlines
• Manages complex Public Records Requests per regulatory guidelines
• Reviews requests, clarifies scope with requesters, and researches internal files to gather responsive records
• Applies statutory exemptions using advanced digital text, audio, and video redaction tools, composes correspondence, and assists with improving PRR policies
• Consults with the Office of General Counsel (OGC) and the Arizona Attorney General's Office (AGO) and provides legal support in related litigation
• Drives on State business and travels throughout the state with possible overnight stays
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• Arizona statutes and guidelines that govern public records
• Administrative proceedings and litigation processes
• Data entry application systems
• State and Federal Laws, rules and regulations governing ADCRR's operations
• Professional records management practices, including retention schedules, classification, and secure storage of sensitive data

Skill in:

• Interpreting and fulfilling complex legal requests, such as subpoenas, court orders, and discovery requests for both personnel and medical records
• Using specialized records management systems, databases, and standard office software to track and manage large volumes of data
• Researching complex records, conducting audits, and synthesizing data into concise inventory or quality control reports

Ability to:

• Utilize critical and analytical thinking
• Perform high-level work of considerable difficulty under pressure, ensuring strict compliance with legal deadlines and organizational goals
• Communicate clearly and tactfully with diverse stakeholders, including law enforcement, court officials, legal counsel, and the general public
• Exercise discretion and professional judgment when handling sensitive inmate, medical, and personnel information
• Analyze office workflows, identify inefficiencies, and implement streamlined quality control measures

Selective Preference(s)

• Experience performing complex administrative work in a criminal justice or law office environment

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Enrollment eligibility will become effective after 27 weeks of employment.
• Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.