Legal Assistant Paralegal

Lutz; Omaha (NE); On-site; USD 70,000 - 95,000; Full time

Job summary

Lutz is seeking an experienced Senior Real Estate Paralegal & Legal Assistant to support commercial real estate transactions from start to finish in a fast-paced environment. You will work closely with legal and business leadership on a variety of real estate projects where initiative, organization, attention to detail, and follow-through are highly valued.

This role offers ownership of meaningful work, collaboration with decision-makers, and a critical role in successful transactions in a

Qualifications

• 5+ years of experience supporting commercial real estate transactions within a law firm, title company, development organization, or in-house legal department.
• Strong understanding of commercial real estate closings, including title, surveys, escrow, financing documents, and settlement statements.
• Demonstrated ability to manage multiple priorities, deadlines, and transactions simultaneously.
• Confidence communicating with attorneys, lenders, title representatives, brokers, and other transaction professionals.
• Strong attention to detail, including experience reviewing payoffs, settlement figures, prorations, and wire information.
• Excellent written and verbal communication skills with a professional and polished approach.
• A proactive, self-motivated professional who takes ownership, follows through, and anticipates needs before they become issues.
• Proficiency with Microsoft 365, DocuSign, and other technology tools.

Responsibilities

• Manage transaction timelines, critical dates, closing checklists, outstanding items, and follow-up across multiple active deals.
• Support commercial real estate acquisitions, dispositions, development projects, leasing matters, and financing transactions.
• Coordinate closings with title companies, lenders, brokers, outside counsel, and other transaction partners.
• Review title commitments, surveys, settlement statements, payoff information, lien waivers, and related closing documentation.
• Organize due diligence materials and identify missing information or potential issues requiring attorney review.
• Prepare initial drafts of real estate documents using established templates and precedent.
• Track document versions, signatures, execution status, and post-closing requirements.
• Maintain entity records, transaction files, closing binders, templates, trackers, and checklists.
• Partner with legal, development, construction, accounting, and property management teams to keep transactions moving forward.
• Utilize technology and AI tools to improve efficiency while exercising sound judgment and attention to detail.

Skills

Real estate transaction support

Communication

Attention to detail

Time management

Proactive

Tools

Microsoft 365

DocuSign

Job description

*Only the most qualified candidates will be contacted

If you're the person who loves keeping complex transactions organized, enjoys being at the center of the action, and takes pride in making sure every detail is handled correctly, this could be a great opportunity. Our client is searching for an experienced Senior Real Estate Paralegal & Legal Assistant who thrives in a fast-paced environment and enjoys supporting commercial real estate transactions from start to finish.

You'll work closely with legal and business leadership on a variety of real estate projects where initiative, organization, attention to detail, and follow-through are highly valued. This is an opportunity to take ownership of meaningful work, collaborate with decision-makers, and play a critical role in successful transactions.

What You'll Do

• Manage transaction timelines, critical dates, closing checklists, outstanding items, and follow-up across multiple active deals.
• Support commercial real estate acquisitions, dispositions, development projects, leasing matters, and financing transactions.
• Coordinate closings with title companies, lenders, brokers, outside counsel, and other transaction partners.
• Review title commitments, surveys, settlement statements, payoff information, lien waivers, and related closing documentation.
• Organize due diligence materials and identify missing information or potential issues requiring attorney review.
• Prepare initial drafts of real estate documents using established templates and precedent.
• Track document versions, signatures, execution status, and post-closing requirements.
• Maintain entity records, transaction files, closing binders, templates, trackers, and checklists.
• Partner with legal, development, construction, accounting, and property management teams to keep transactions moving forward.
• Utilize technology and AI tools to improve efficiency while exercising sound judgment and attention to detail.

What They're Looking For

• 5+ years of experience supporting commercial real estate transactions within a law firm, title company, development organization, or in-house legal department.
• Strong understanding of commercial real estate closings, including title, surveys, escrow, financing documents, and settlement statements.
• Demonstrated ability to manage multiple priorities, deadlines, and transactions simultaneously.
• Confidence communicating with attorneys, lenders, title representatives, brokers, and other transaction professionals.
• Strong attention to detail, including experience reviewing payoffs, settlement figures, prorations, and wire information.
• Excellent written and verbal communication skills with a professional and polished approach.
• A proactive, self-motivated professional who takes ownership, follows through, and anticipates needs before they become issues.
• Proficiency with Microsoft 365, DocuSign, and other technology tools.