Legal Assistant & Office Manager

KRAEMER DEEN NEVILLE GEBAUER LLC; Colorado Springs (CO); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Paid sick leave

401(k) plan with employer contribution

Job summary

KRAEMER DEEN NEVILLE GEBAUER LLC in Colorado Springs, CO seeks a Legal Assistant & Office Manager to join a small four-attorney practice. The role blends client service, scheduling, and attorney support, with opportunities for higher-level legal tasks based on experience.

Primary duties include managing phones and emails, coordinating calendars and meetings, organizing files, and helping ensure deadlines are met. In-office work is expected, with a supportive, professional team environment.

Qualifications

• Experience in legal assistant, paralegal, or office-management roles preferred but not required.
• Strong organizational abilities and attention to detail are essential.
• Excellent interpersonal and professional communication skills.
• Willingness to learn the firm’s practices and priorities.

Responsibilities

• Managing phone and email communications.
• Coordinating attorney calendars, client appointments, meetings, and conference rooms.
• Communicating professionally with clients, attorneys, courts and other professionals.
• Assisting attorneys with correspondence, documents, file organization, deadlines, and other legal-support work.
• Greeting clients and ensuring they feel well cared for.
• Handling day-to-day office operations, supplies, vendors, mail, and administrative issues.
• Ensuring important matters and deadlines are tracked and met.
• Taking ownership of problems and priorities in a small law office.

Skills

Organizational skills

Interpersonal skills

Judgment

Initiative

Discretion

Job description

Small Law Firm | Colorado Springs, Colorado
Full-Time, Primarily In-Office
30-37/hour, depending on experience and qualifications

We are a four-attorney law firm seeking an exceptional Legal Assistant & Office Manager to become a central member of our small, professional office.

This is not simply a receptionist or clerical position. We are looking for someone who is highly capable, organized, personable, resourceful, and comfortable taking responsibility for keeping a busy professional office running smoothly.

The position combines client service, scheduling, office management, attorney support, and—depending on the candidate’s experience and interests—higher-level legal and paralegal work.

What You Will Do

Responsibilities include:

• Managing phone and email communications;
• Coordinating attorney calendars, client appointments, meetings, and conference rooms;
• Communicating professionally with clients, attorneys, courts and other professionals;
• Assisting attorneys with correspondence, documents, file organization, deadlines, and other legal-support work;
• Greeting clients and helping them feel comfortable and well cared for;
• Handling day-to-day office operations, supplies, vendors, mail, and administrative issues;
• Helping ensure that important matters and deadlines do not fall through the cracks; and
• Taking ownership of the miscellaneous problems and priorities that arise in a small law office.

Some attorneys require more hands-on administrative and legal support than the others, so an important part of the position involves learning their practices, work styles, and priorities.

Who We Are Looking For

The qualities we value most are intelligence, judgment, initiative, organization, reliability, and excellent interpersonal skills.

Our ideal candidate:

• Learns quickly and enjoys mastering new responsibilities;
• Communicates well with many different kinds of people;
• Is highly organized and attentive to detail;
• Exercises good judgment and discretion;
• Is technologically proficient and can trouble shoot and manage issues related to firm systems;
• Takes initiative rather than waiting to be told about every task;
• Can prioritize competing requests and recognize what needs attention;
• Is comfortable working independently while knowing when to ask questions; and
• Wants to become an important and trusted part of a small professional team.

Prior law-firm, legal assistant, paralegal, executive assistant, or office-management experience is welcome, but it is not required.

We are very willing to consider an exceptionally capable person who has limited or no legal experience but has demonstrated intelligence, motivation, maturity, strong organizational skills, and an ability to learn quickly. The right person can learn the legal and procedural aspects of the position; judgment, initiative, curiosity, and a strong work ethic are more important to us than having followed a particular career path.

Compensation and Benefits

Compensation is 30-37 per hour, depending on experience and qualifications.

Benefits include paid vacation, generous paid holidays, paid sick leave, and participation in the firm’s 401(k) plan with an employer contribution for eligible employees.

The firm does not currently provide health insurance.

Thank you.