Legal Assistant/Mail Clerk

MCM Midland Credit Management, Inc.; San Diego (CA); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Healthcare Insurance

Tuition Assistance

Paid Time Off & Holidays

Volunteer opportunities

Job summary

Encore Capital Group, headquartered in the United States, seeks a Legal Assistant in our CA office to manage daily mail processing, batch printing, and electronic filing. You will support the legal and operations teams with scanning, printing, and compiling documents, while maintaining our file system with high accuracy.

The role requires attention to confidentiality, 1–2 years of administrative support, and proficiency in Microsoft Office and Adobe Acrobat.

Qualifications

• High School Diploma required; 1–2 years administrative support experience preferred.
• Basic Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat skills; strong organization is essential.
• Ability to handle large workload and maintain confidential information.

Responsibilities

• Process inbound/outbound mail (USPS, FedEx, UPS).
• Batch print Office Production documents.
• File manual and electronic legal documents with courts.
• Scan/print/sort documents with high accuracy and organization.
• Provide back-up coverage for company receptionist.
• Support paralegal and attorneys as needed.

Skills

Microsoft Office

Adobe Acrobat

Organizational skills

Confidential information handling

Education

High School Diploma

Associate's

Tools

Printers

Scanners

Legal software

Job description

Applicants must have current authorization to work in the United States on a full-time basis. Responsible for opening/sorting/scanning daily corporate mail. The Legal Assistant will be responsible for managing and handling daily batch printing for CA IL office as well as for handling the office's shipping needs. The Legal Assistant also supports Legal and Operations teams during daily operations via scanning, printing, and compiling of all documents with high accuracy, and maintaining our file system with much of the filing being done electronically through our Legal software. The Legal Assistant will be responsible for processing attorney signed documents, as well as ad hoc requests from the Legal and Production Specialist teams. As this role progress, it may require additional time spent on our Legal software performing tasks with increasing levels of complexity. This position will collaborate with a team of attorneys, paralegals, and legal assistants locally and domestically, in pursuit of a highly efficient and voluminous legal and operational business practice.

RESPONSIBILITIES

• Process (sorting, scanning, shipping) inbound and outbound mail including USPS, FedEx, and UPS.
• Batch print Office Production documents
• File manual and electronic legal documents with courts.
• Scan, print, and sort documents with a high degree of accuracy and organization.
• Provide back-up coverage for company receptionist
• Perform other duties supporting paralegal and attorneys, as assigned.

MINIMUM REQUIREMENTS

• EDUCATION: High School Diploma
• EXPERIENCE: 1-2 years administrative support
• KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES: Basic Microsoft Office skills (Word, Outlook, Excel) and Adobe Acrobat Strong organizational skills Ability to manage the printing, scanning, and sorting of documents Ability to handle/process a large workload and volume Ability to maintain the confidentiality of sensitive information Ability to operate a variety of office equipment (e.g., printers, scanners, fax machines) Ability to communicate and follow directions

PREFERRED QUALIFICATIONS

• EDUCATION: Associate's
• FIELD OF STUDY: Administrative, Legal, or similar field
• EXPERIENCE: 1-2 years Administrative, Legal, and/or previous office experience
• KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES: Knowledge of basic mailroom concepts, including processing of inbound and outbound mail Ability to handle the manual paper and electronic filing of documents with courts Ability to track and comply with deadlines Knowledge of legal concepts, terminology, principles, and procedures necessary to understand court filing requirements Ability to maintain, organize, and compile information and documents from various sources in a functional order

Starting Compensation Hourly Rate: $19.50 - $22.00 (Amount based on office location, relevant experience, skills, and competencies)

Pay and Bonuses:

• Earn a competitive salary. All employees are eligible for monthly incentives or annual bonus.

Career Progression:

• Grow at MCM with paid training and development programs – including our very own MCM Academy – as well as a promote-from-within philosophy.

Reward and Recognition:

• We are committed to honoring great results – ranging from informal accolades to formal company-wide awards and prizes like all-inclusive vacations.

Tuition Assistance:

• Pursue a degree or coursework related to your current role, or the role you are striving for.

Healthcare Insurance:

• Take advantage of comprehensive healthcare plans and options to ensure your continued health, plus fitness membership reimbursements, weight watchers, our wellness rewards Program and more.

Volunteering Opportunities:

• Enjoy up to eight hours of paid time off each year to volunteer.
• We also offer volunteer grants and matching financial donations, up to US$ 2,500 per employee annually.

Retirement Savings:

• Build a strong financial foundation and reach your goals for the future. With all the effort you invest in us, we’re proud to invest in you.

New Family Support:

• Celebrate your new arrival with company paid leave, new parent flex time, and child back-up care options.

Team-building:

• Enjoy experiences that inspire bonds with your colleagues through a wide range of company-sponsored team-building events, such as holiday celebrations and department outings.

Work-Life Balance:

• Enjoy paid and floating holidays, as well as generous paid-time-off.

Our compensation and benefits programs were created with an 'Employee-First Approach' focused on supporting, developing, and recognizing YOU.

We offer a wide array of wellness and mental health initiatives, support volunteerism, and environmental efforts, encourage employee education through leadership training, skill-building, and tuition reimbursements, and always strive to provide promotion opportunities from within.

About Us

Headquartered in the United States, Encore Capital Group (Encore) is a publicly traded international specialty finance company operating in various countries around the globe. Through our businesses - such as Midland Credit Management and Cabot Credit Management - we help consumers to restore their financial health as we further our Mission of creating pathways to economic freedom. Our commitment to building a positive workplace culture and a best-in-class employee experience have earned us accolades including Great Place to Work certifications in many geographies where we operate.

If you have a passion for helping others and thrive at a company that values innovation, inclusion and excellence, then Encore Capital Group is the right place for you.

Encore Capital Group and all of its subsidiaries are proud to be an equal opportunity employer and are committed to fostering an inclusive and welcoming environment where everyone feels they belong. We encourage candidates from all backgrounds to apply. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other status protected under applicable law.

If you wish to discuss potential accommodations related to applying for employment, please contact [e-mail].