Legal Assistant - Litigation

Ultimate Staffing

Orlando (FL)

On-site

USD 75,000 - 85,000

Full time

14 days+

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Job summary

A national staffing agency is seeking a detailed-oriented Legal Assistant to support a leading law firm in Miami. The ideal candidate will manage complex legal tasks, providing administrative support while ensuring compliance and deadlines are met. This full-time position requires strong organizational skills and proficiency in Microsoft Office. An adaptable professional with 2 to 4 years of experience in a litigation setting is encouraged to apply.

Qualifications

2-4 years of legal assistant or legal secretarial experience required.
Litigation experience is strongly preferred.
Experience with billing systems and time entry standards is a plus.

Responsibilities

Draft, edit, format, and proofread various legal and administrative documents.
Provide full administrative support including calendar management.
Maintain and organize both digital and paper files.

Skills

Legal assistant expertise

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Adaptability

Tools

iManage

FileSite

Job description

Ultimate Staffing provided pay range

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $85,000.00/yr

Direct message the job poster from Ultimate Staffing

Business Solutions Manager at Ultimate Staffing

We are seeking a highly motivated Legal Assistant to support a leading nationwide law firm onsite in Miami. The ideal candidate is detail-oriented, proactive, and skilled in managing complex administrative and legal tasks within a fast-paced litigation environment. This role requires strong organizational skills, excellent computer proficiency, and the ability to anticipate attorney and client needs while ensuring deadlines and compliance standards are met.

Responsibilities

Draft, edit, format, and proofread a variety of legal and administrative documents.
Provide full administrative support, including calendar management, travel arrangements, meeting coordination, and expense tracking.
Maintain and organize both digital and paper files, ensuring accuracy and compliance with firm protocols.
Assemble and prepare documents for litigation filings, client transactions, and agency deadlines.
Assist with billing by editing narratives, monitoring deadlines, and ensuring client billing standards are met.
Support client intake and matter management by preparing engagement letters, entering matter details, and tracking related documentation.
Conduct basic legal research using Lexis and other online resources, as needed.
Collaborate with attorneys, paralegals, and other assistants to ensure deadlines are met.
Anticipate attorney needs by proactively managing reminders, deadlines, and critical case requirements.

Required Skills & Qualifications

2-4 years of legal assistant or legal secretarial experience (litigation experience strongly preferred).
Strong proficiency in Microsoft Office Suite and document management systems (iManage/FileSite or similar).
Excellent organizational skills and the ability to prioritize multiple assignments in a fast-paced environment.
Strong verbal and written communication skills.
Experience with billing systems and time entry standards is a plus.
Ability to work independently as well as part of a collaborative team.

If you are a detail-oriented, adaptable, and motivated professional looking to contribute to a dynamic legal team, we encourage you to apply! Email your resume (in Word) to or apply online at www.ultimatestaffing.com.

Should you meet the qualifications of the above position, you will be contacted for an interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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