Legal Assistant II - Litigation (Wheeling)

WVU Medicine; Wheeling (IL); On-site; USD 40,000 - 56,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking an organized Legal Assistant to support the WVUHS litigation team under the supervision of Associate Litigation Counsel. This on-site role involves calendar management, document preparation, and coordination of filing and discovery tasks.

The ideal candidate will have at least two years of legal support experience, strong MS Office and Adobe skills, and excellent written and verbal communication.

Qualifications

• Two years of experience in legal or a related field.
• High School diploma or equivalent required.
• Associates degree in business/office management or related legal field preferred.
• Experience with document management systems and litigation processes preferred.
• Advanced skills in Microsoft Office and Adobe.

Responsibilities

• Provide broad support to the WVUHS litigation team.
• Manage calendar and travel arrangements for assistant litigation counsel.
• Prepare documents for signature and coordinate filing.
• Maintain and organize electronic and physical case files.
• Assist with discovery materials and court filings.
• Train staff on litigation databases as directed.

Skills

Verbal and written communication

Proofreading

Organization

Computer literacy

Time management

Independent prioritization

Education

High School diploma or equivalent

Associates degree in related field

Job description

Acting under the direction and supervision of the Associate Litigation Counsel, provides general Legal Assistant support of the litigation functions and responsibilities of the Associate Litigation Counsel, as well as in support of the more general legal needs of the WVUHS Legal Department.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School diploma or Equivalent

EXPERIENCE:

1. Two (2) years of experience in legal or related field.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associates degree in business/office management, secretarial sciences, or related legal field

EXPERIENCE:

1. Experience with database and document management systems

2. Experience related to general litigation and legal processes

3. Advanced experience in Microsoft Office and Adobe

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Provide a wide range of support to WVUHS litigation team

2. Key point of contact, responsible for calendar management and travel (when necessary) for assistant litigation counsel.

3. Communicate timely and professionally with internal WVUHS departments regarding legal matters.

4. Prepares documents for signature and coordinates execution and mailing or electronic filing of legal documents.

5. Monitor and maintain management information for the WVUH Legal Services Department.

6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information.

7. Complete various projects related to the organization of documents, filing systems, and management of litigation matters.

8. Create and organize information, and generate reference tools for easy use by the office.

9. Circulate copies of litigation documents to litigation team members and other stakeholders as appropriate.

10. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.

11. Train other personnel in litigation databases as directed.

12. Organize and track files for important case documents, including pleadings and voluminous discovery documents; creating files and maintaining files in electronic case management databases.

13. Obtaining and assisting with the review of discovery materials and other court filings.

14. Search legal records collected in computer databases.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods of sitting.

2. Manual dexterity used in operating standard office equipment

3. Lifting of no more than 10 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment.

SKILLS AND ABILITIES:

1. Good verbal and writing skills.

2. Ability to proofread and edit documents.

3. Good organizational skills.

4. Basic computer knowledge and ability to operate standard office software.

5. Willingness to adapt and reprioritize tasks in a changing environment.

6. Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description:

ON SITE M-F @ Wheeling Stone Center

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

509 SYSTEM Legal Services

Address:

1025 Market Street

Wheeling

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.