Legal Assistant I

LWCC; Baton Rouge (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

LWCC in Baton Rouge, LA seeks a motivated Legal Secretary to provide high-quality support to the Claims Legal Department. You will type, edit, and proof correspondence, manage files, schedule meetings, and maintain calendars with accuracy and discretion.

The role requires a High School Diploma and at least two years of legal secretary experience, preferably in insurance defense. Strong communication and transcription skills are essential, along with proficiency in Word and Excel.

Qualifications

• High School Diploma required.
• Minimum two years experience as a legal secretary, preferably in an insurance defense setting.

Responsibilities

• Types, transcribes, edits, and proofs legal documents accurately and timely.
• Composes and types correspondence and memos for the legal department.
• Opens and closes legal files; maintains an organized filing system.
• Coordinates meetings by scheduling dates, rooms, and preparing material.
• Maintains calendar and diary system for the legal department.
• Answers calls; routes messages and greets visitors professionally.
• Enters and updates litigated file data in the system.
• Schedules independent medical examinations and obtains records.
• Ensures data accuracy for statistical reports and lists.
• Processes invoices and payments for records and vendors.
• Learns and adopts new technology; performs other duties as assigned.

Skills

Decisive

Curious and persistent

Effective communication

Empathetic listener

Interpersonal skills

Typing speed 50 wpm

Transcription

Word processing

Windows

Microsoft Word

Excel

Education

High School Diploma

Tools

Microsoft Word

Excel

Windows

Word processing

Job description

Overview

To provide efficient and skilled legal secretarial support services to the Claims Legal Department.

Major Areas of Accountability

• Types or transcribes, edits, and proofs legal department's general correspondence, memos, reports and documents in a professional, accurate and timely manner.
• Composes and types correspondence and memos as assigned or anticipated for legal department.
• Opens and closes legal files and maintains legal filing system in an organized and accurate manner.
• Coordinates all meetings by scheduling dates and conference rooms, preparing necessary material, and notifying appropriate personnel of dates and times.
• Maintains appointment calendar and diary system for legal department.
• Answers incoming telephone calls to the legal department in a courteous and professional manner; routes calls to appropriate personnel or takes messages as needed; greets visitors to legal department in a courteous and professional manner and announces caller to appropriate personnel.
• Enters and updates data regarding litigated files in computer system, including data about the nature of the claims, period of litigation, and attorney time spent on the file.
• Schedules independent medical examinations; arranges for obtaining medical and other evidentiary records.
• Coordinates the accumulation of data and assumes responsibility for the accuracy of data recorded on various statistical reports or lists.
• Processes invoices and payments for medical records and vendors in a timely manner.
• Ability to learn, adapt, and implement new technology.
• Performs other duties and responsibilities as assigned.

Personality and Working Style

• Strong character
  • Alignment with company values, mission, and vision
  • Trustworthy and honest
  • Decisive
  • Curious and persistent
• Passion for innovation
  • Willingness to learn
  • Adaptive to changing (tolerance for ambiguity)
  • Desire to collaborate to achieve corporate goals
• Strong communicator
  • Effective communication skills - written and oral
  • Empathetic listener and open-minded
  • Commitment to accountability
  • Good interpersonal skills with team approach to job performance
• Technical
  • Minimum typing speed of 50 words per minute
  • Ability to transcribe dictated material quickly and accurately
  • Computer literate with working knowledge of word processing, Windows, Microsoft Word and Excel

Education and Experience

• High School Diploma required
• Minimum two years experience as a legal secretary, preferably in an insurance defense setting