Legal Assistant, G108, County Attorney's Office

Webb County (TX); Laredo (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Webb County in Texas seeks an administrative assistant to support the operations of the department. Working under close supervision, you will prepare files for court, draft subpoenas, enter data, and assist with juvenile hearings and court dockets.

The role requires a high school diploma or GED and at least one year of legal clerical experience. You will interact with attorneys, process motions, and maintain case files while ensuring accuracy and confidentiality.

Qualifications

• High School Graduation or GED equivalent.
• One year of legal clerical or related experience or an equivalent combination of education, training, and experience.

Responsibilities

• Prepares files for criminal and civil court.
• Prepares complaint information and indictments.
• Disposes of all cases upon approval.
• Submits dismissals to court and acquires the judge’s signature.
• Prepares PTD letters and forwards them to probation personnel.
• Prepares copies of police reports and photographs for the public offender or retained attorney.
• Prepares bench warrants and writs of attachment.
• Enters cause numbers and prepares files.
• Responds to FBOP requests.
• Enters and scans CW forms.
• Enters all motions received and forwards them to the attorney.
• Processes protective orders.
• Maintains a spreadsheet of protective orders with expiration dates.
• Enters arraignment and documents petitions in computerized database.
• Enters dispositions; documents supervision, fees, and victim’s restitution.
• Enters deferred prosecution, dismissals, and other related data.
• Reviews and enters court dockets.
• Enters court orders into caseworker files.
• Assists in preparations for juvenile hearings.
• Processes probation case closings.
• Types affidavits for caseworkers.
• Prepares state petitions and files for prosecution and pre-summons.
• Prepares dockets for court.
• Prepares orders.
• Prepares declined and deferred forms.
• Schedules depositions and mediations.
• Prepares medical records requests.
• Prepares court dockets.
• Attends court hearings; takes client data; takes relevant notes.
• Processes motions and obtains attorney signatures; makes copies and maintains related files.
• Schedules client appointments for mental evaluations.
• Performs related work as assigned.

Education

High School Graduation or GED equivalent

Job description

The purpose of this position is to provide administrative assistance for the operations of the department. Work will vary depending on the assigned department. This job works under close supervision according to set procedures.

• Prepares files for criminal and civil court.
• Prepares complaint information and indictments.
• Disposes of all cases upon approval.
• Prepares subpoenas.
• Submits dismissals to court and acquires the judge’s signature.
• Prepares PTD letters and forwards them to probation personnel.
• Prepares copies of police reports and photographs for the public offender or retained attorney.
• Prepares bench warrants and writs of attachment.
• Enters cause numbers and prepares files.
• Responds to FBOP requests.
• Enters and scans CW forms.
• Enters all motions received and forwards them to the attorney.
• Processes protective orders.
• Maintains a spreadsheet of protective orders with expiration dates.
• Enters arraignment and documents petitions in computerized database.
• Enters dispositions; documents supervision, fees, and victim’s restitution.
• Enters deferred prosecution, dismissals, and other related data.
• Reviews and enters court dockets.
• Enters court orders into caseworker files.
• Assists in preparations for juvenile hearings.
• Processes probation case closings.
• Types affidavits for caseworkers.
• Prepares state petitions and files for prosecution and pre-summons.
• Prepares dockets for court.
• Prepares orders.
• Prepares declined and deferred forms.
• Schedules depositions and mediations.
• Prepares medical records requests.
• Prepares court dockets.
• Attends court hearings; takes client data; takes relevant notes.
• Processes motions and obtains attorney signatures; makes copies and maintains related files.
• Schedules client appointments for mental evaluations.
• Performs related work as assigned.

• High School Graduation or GED equivalent.
• One year of legal clerical or related experience or an equivalent combination of education, training, and experience.

Physical Demands/Work Environment

Constantly

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting and/or standing.

Other Requirements/Information

• Must possess a valid and current Texas Driver's License or a Texas Identification Card. *If the applicant holds an out-of-state Driver's License or Identification Card, a State of Texas Driver's License or Texas Identification Card must be obtained prior to employment.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• If applicable, this position may be covered by the Civil Service Rules and Regulations and, therefore, may be subject to those rules and regulations in addition to all other Webb County policies.
• Webb County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
• If applicable, may be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County.
• For positions funded in whole or in part through a grant award, employment is contingent upon the continued availability of grant funds and compliance with the terms, conditions, and limitations of the applicable grant agreement. Compensation, benefits, and leave accruals, including vacation, sick leave, and other paid leave, may be subject to grant-specific requirements, to the extent permitted by applicable law and County policy. The reduction, expiration, or termination of grant funding may result in the modification or elimination of a grant-funded position.
• This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.