Deputy District Clerk Specialist I, G108, District Clerk's Office

Webb County, TX; Laredo (TX); Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

Webb County in Texas is seeking a Clerk for the District/County Court to provide customer service and clerical support in a structured environment. The role involves processing court documents, entering data into the Case Management System, and assisting with subpoenas and other legal instruments.

Training and policy-driven procedures guide daily tasks. The position requires accuracy, attention to detail, and the ability to manage multiple duties, including interactions with attorneys,

Qualifications

• High School Graduation or GED equivalent.
• One year of clerical support or related experience, or an equivalent combination of education, training, and experience.

Responsabilités

• Receives and processes court documents for accuracy and completeness.
• Maintains availability for court appearances and understands proceedings.
• Announces the judge in open court when the Bailiff is absent and assists as needed.
• Administers an oath to litigants.
• Assembles and delivers case files and related materials to the court before hearings.
• Enters court notes into the Case Management System.
• Reviews, sorts, and distributes mail and documents to appropriate parties.
• Prepares and issues subpoenas, warrants, and other legal instruments as authorized.
• Calculates and collects fees for filing cases and issuing processes.
• Delivers documents to judges for approval and signature.
• Assists Central Jury Room during juror qualifications.
• Responds to inquiries about court costs and case information.
• Prepares and submits monthly court statistical reports for the Office of Court Administration.
• Records charges for court orders and judgments and mails bills of costs.

Connaissances

Customer service

Clerical support

Data entry

Phone handling

Formation

High School Diploma or GED

Outils

Case Management System

Description du poste

The purpose of this position is to provide customer service and support/clerical activities, which may include: processing inquiries and requests for information; entering and maintaining data; answering phones; filing and maintaining correspondence, files, reports, etc. Works within a well-defined framework of policies and procedures under immediate supervision, performing other duties as required. This job works under general supervision, independently developing work methods and sequences.

• Receives and processes documents filed in the court; reviews for accuracy and completeness; records and processes orders, judgments, and decrees of the court.
• Maintains constant availability for Court appearances; attends and understands court proceedings.
• In the absence of the Bailiff, announces the judge in open court and assists in such other manner as needed.
• Administers an oath to litigants.
• Assembles and delivers to Court before hearing or trial appropriate case files, docket sheets, jury panels list, etc.
• Enters all court notes into the Case Management System.
• Reviews, sorts, assembles, and organizes materials; routes and delivers daily mail and documents to appropriate parties.
• Prepares and issues subpoenas, warrants, attachments, precepts, citations, abstracts of judgments, writs of execution, orders of sale, dispositions on criminal cases, or other legal instruments as authorized by the court records; makes entries of each issuance on the docket sheet.
• Calculates and collects proper fees for filing of cases and process of issuance.
• Prepares and delivers various legal documents and instruments to the judge for approval and signature.
• Assists the Central Jury Room staff during Juror qualifications.
• Responds to telephone inquiries from attorneys and other interested parties regarding court costs and information related to a case or prospective case before the court.
• Prepares and submits monthly Court statistical reports to the Office of Court Administration and various reports regarding court transactions.
• Responsible for recording all charges for court orders and judgments issued by the court, preparing bills of costs, and mailing them to various parties.
• Responsible for maintenance and processing of the drop docket.
• Processes necessary paperwork to remove cases from the dockets after specified waiting periods with no activity on the case.
• Prepares transfer of orders and cases to other counties; prepares documents, assesses fees, e-files, and mails.
• Prepares Clerk’s Record for Court of Appeals.
• Performs daily electronic filing.
• Scans legal documents into the Case Management System.
• Retrieves files for clerks, attorneys, litigants, and the general public; locates case information and enters data into the Case Management System.
• Stays abreast of laws, statutes, new trends, and innovations in the field.
• Commits self to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts.
• Attends and participates in meetings, trainings, and information sessions.
• Acts in the name of the District Clerk and shall perform all official acts as may be lawfully done and performed by such clerk in person, pursuant to Sec. 51.309 (a) of the Texas Government Code.
• Performs related work as assigned.

• High School Graduation or GED equivalent.
• One year of clerical support or related experience, or an equivalent combination of education, training, and experience.

Physical Demands/Work Environment

Occasionally

• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 35 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle for County business.
• Working in low temperatures.
• Medium work that includes carrying objects up to 50 pounds.

Constantly

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.
• Light work that includes carrying objects up to 20 pounds.

Other Requirements/Information

• Will require Deputy Clerk deputizing.
• May be required to become certified as a passport Acceptance Agent for the U.S. Department of State.
• Must possess a valid and current Texas Driver's License with an acceptable driving history. If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• If applicable, this position may be covered by the Civil Service Rules and Regulations and, therefore, may be subject to those rules and regulations in addition to all other Webb County policies.
• Webb County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
• If applicable, this position may be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job.
• For positions funded in whole or in part through a grant award, employment is contingent upon the continued availability of grant funds and compliance with the terms, conditions, and limitations of the applicable grant agreement. Compensation, benefits, and leave accruals, including vacation, sick leave, and other paid leave, may be subject to grant-specific requirements, to the extent permitted by applicable law and County policy.
  The reduction, expiration, or termination of grant funding may result in the modification or elimination of a grant-funded position.
• This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.