Legal Assistant – Foreclosure & Collections (In-Office)

Hall & Ludlam Pllc; Oklahoma City (OK); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Training & development

Vision insurance

Job summary

Hall & Ludlam Pllc in Oklahoma City is seeking a detail-oriented Legal Assistant to support attorneys handling foreclosure and delinquency collection matters. You will manage case files, prepare documents, and coordinate deadlines to ensure efficient day-to-day operations.

The ideal candidate thrives in a high-volume environment, is highly organized, and can work both independently and with a team. Proficiency with MS Office and case management systems is expected.

Qualifications

• Previous experience as a Legal Assistant or similar role is preferred but not required.
• Foreclosure experience preferred but not required.
• Experience in collections, creditors' rights, civil litigation, or high-volume legal practice is a bonus.
• Certification or diploma as a Legal Assistant helpful but not required.
• Familiarity with legal procedures, terminology, and the court system helpful.
• Strong verbal and written communication skills.
• Highly organized with document management experience.
• Proficiency with Microsoft Office, including Word, Outlook and Excel and case management software.
• Experience working with electronic document management and case management systems is preferred.
• Ability to multitask and work well under pressure while meeting strict deadlines.
• Strong attention to detail with excellent proofreading and organizational skills.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive legal matters.
• Strong work ethic with the ability to work both independently and collaboratively within a team environment.

Responsibilities

• Prepare, format, proofread, and revise legal documents for filing and correspondence.
• Organize and maintain electronic and physical case files.
• Draft routine legal correspondence, notices, and transmittal letters.
• Prepare court filings and ensure documents are completed accurately and submitted in accordance with applicable deadlines and court requirements.
• Review documents for accuracy, completeness, and consistency prior to filing or distribution.
• Scan, index, and maintain digital records within the firm's case management system.
• Monitor attorney calendars, court deadlines, and case milestones to ensure timely completion of tasks.
• Coordinate incoming and outgoing mail, certified mail, FedEx shipments, and court deliveries.
• Communicate professionally with clients, courts, opposing counsel, and third-party vendors as directed.
• Request, process, and track invoices and case-related expenses.
• Assist attorneys with case preparation, document organization, and administrative support.
• Perform general office and clerical duties to support the legal team and ensure efficient office operations.

Skills

Communication skills

Highly organized

Attention to detail

Multitasking ability

Team player

Education

Legal assistant cert

Tools

Microsoft Office

Case management software

Document management systems

Job description

Hall & Ludlam Pllc in Oklahoma City is seeking a detail-oriented Legal Assistant to support attorneys handling foreclosure and delinquency collection matters. You will manage case files, prepare documents, and coordinate deadlines to ensure efficient day-to-day operations.

The ideal candidate thrives in a high-volume environment, is highly organized, and can work both independently and with a team. Proficiency with MS Office and case management systems is expected.