Legal Assistant: Fast-Paced Case Support

Kemp Smith LLP; El Paso, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Kemp Smith LLP seeks a diligent Legal Assistant to support attorneys and paralegals in a fast-paced environment in El Paso, TX. You will prepare a wide range of legal documents, assist with hearings, manage calendars, and coordinate client intake and filings.

The role requires attention to detail, strong MS Office skills, and the ability to multi-task while maintaining confidentiality. On-site work with occasional travel may be involved.

Qualifications

• High school diploma or GED; some college preferred.
• Two (2) years legal assistant experience.
• Excellent MS Office (Word, Outlook, PowerPoint, Adobe) skills.
• Excellent verbal, written and interpersonal skills.
• Ability to multi-task with accuracy.
• Ability to prioritize daily projects and duties with respect to deadlines.
• Ability to meet with clients at various locations.
• Familiar with e-filing.
• Must demonstrate close attention to detail.
• Must maintain confidentiality.
• Ability to write clearly and informatively and read and interpret written information.

Responsibilities

• Assists attorneys and paralegals with preparation of a wide range of legal documents such as pleadings, affidavits, motions, orders, answers, briefs, memoranda, correspondence, and other documents for review, approval, and use by attorney.
• Assists in preparing for hearings, trials (both jury and non-jury), file preparation, coordination and interview of witnesses, exhibits and basic research.
• Prepares correspondence under direction of attorneys.
• Schedules hearings, maintains calendar with applicable case dates and ticklers system for all deadlines.
• Collects, organizes and maintains comprehensive client and matter information in a central digital file to be used in the administrative matter, including the accurate preparation of new client and matter intake forms.
• Closes or directs closing of files. Receives, reviews, and discusses inactive matter list with attorney and advises Records on which matters to close.
• Assists attorneys with accounts receivable collections.
• Utilizes IntelliPad CRM for seminars, events and holiday gift and card client lists.
• Assists attorneys to set-up and/or keep Social Media accounts updated to match their biographies on the firm website.
• Screens telephone calls, visitors, and answers and directs inquiries to appropriate attorney.
• Performs various clerical duties including but not limited to: opening and routing mail, typing, filing, copying, scanning, and record keeping.
• Researches case information.
• Files legal pleadings and other documents with various courts; delivers judgments, and orders for signature by judge.
• Maintains and controls all physical and electronic files for the attorneys to which the secretary is assigned.
• Schedules appointments; accepts or refuses invitations; makes reservations; coordinates and organizes meetings; makes travel arrangements; maintains calendar for attorneys.
• May serve as backup to other secretaries as needed.
• Contributes to a positive work environment.

Skills

MS Office

Multitasking

Interpersonal skills

Education

High School diploma/GED

Tools

IntelliPad CRM

Job description

Kemp Smith LLP seeks a diligent Legal Assistant to support attorneys and paralegals in a fast-paced environment in El Paso, TX. You will prepare a wide range of legal documents, assist with hearings, manage calendars, and coordinate client intake and filings.

The role requires attention to detail, strong MS Office skills, and the ability to multi-task while maintaining confidentiality. On-site work with occasional travel may be involved.