Legal Assistant – Denver Office

Beatty & Wozniak, P.C.; Denver (CO); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

Health savings and flexible spending

Life insurance

Disability insurance

Paid time off

401(k) retirement plan

Job summary

Beatty & Wozniak, P.C. is seeking an experienced executive/legal administrative professional to support shareholders and senior attorneys. The role involves managing complex calendars, travel, and prioritizing tasks while preparing sophisticated legal documents and coordinating client interactions.

Ideal candidates bring 10+ years of experience, exceptional communication, and a high level of discretion. The position offers in-office work with competitive benefits and growth opportunities within

Qualifications

• 10+ years of executive or legal administrative support experience.
• Experience supporting shareholders, partners, executives, or senior attorneys.
• Excellent written and verbal communication skills.
• Outstanding proofreading, formatting, organization, and time management.
• Ability to manage multiple priorities while maintaining accuracy.
• Demonstrated professionalism, discretion, and confidentiality.

Responsibilities

• Provide executive-level administrative support to shareholders and attorneys.
• Manage calendars, meetings, travel, and priorities.
• Prepare expense reports and reimbursement requests.
• Maintain attorney contacts, client information, and confidential records.
• Anticipate attorney needs and independently resolve administrative issues.
• Draft, proofread, edit, and format legal documents and correspondence.
• Coordinate document execution, signatures, revisions, and version control.
• Assist with court and regulatory filings where appropriate.
• Assist with billing entry, prebills, and billing deadlines.
• Support business development materials and client relationship management.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Teams

Adobe Acrobat Pro

Legal billing software

Document management systems

Job description

This position provides legal and administrative support to the firm's shareholders, senior counsel, associates, and practice groups. The successful candidate serves as a trusted business partner, managing complex legal and administrative matters, coordinating high-level client interactions, preparing sophisticated legal and business documents, supporting business development initiatives, and helping ensure the efficient operation of one of the region's leading energy and natural resources law firms. The ideal candidate is proactive, highly organized, exercises sound judgment, anticipates attorney needs, and maintains the highest level of professionalism, confidentiality, and client service.

SALARY

The salary range for this position is $70,000 to $95,000. Actual compensation may fall above or below this range based on relevant experience, skills, education, and other job-related factors consistent with applicable law.

BENEFITS

Beatty & Wozniak offers a competitive benefits package including medical, dental, vision, health savings and flexible spending accounts, life insurance, short-term and long-term disability, paid time off, and a 401(k) retirement plan.

REPORTING RELATIONSHIP

Reports to assigned Shareholders and the HR Manager/Chief Operating Officer, as applicable.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive & Administrative Support

• Provide executive-level administrative support to shareholders and attorneys.
• Manage complex calendars, meetings, travel, and priorities.
• Prepare expense reports and reimbursement requests.
• Maintain attorney contacts, client information, and confidential records.
• Anticipate attorney needs and independently resolve administrative issues.

Legal Document Management

• Draft, proofread, edit, and format legal documents, correspondence, memoranda, presentations, and reports.
• Prepare engagement letters, agreements, regulatory filings, and client communications.
• Coordinate document execution, signatures, revisions, and version control.
• Maintain electronic and physical matter files using document management systems.
• Assist with court and regulatory filings where appropriate.
• Prepare closing binders and organize transaction or litigation documents.

Meeting & Project Coordination

• Coordinate practice group meetings and client meetings.
• Prepare agendas, presentation materials, and meeting minutes
• Track deadlines and follow up on action items.
• Assist with special projects and firm initiatives.

Billing & Financial Support

• Assist attorneys with time entry and billing.
• Review and edit prebills as directed.
• Monitor billing deadlines and client billing requirements.
• Coordinate billing revisions, transfers, and write-off documentation.
• Assist with expense tracking and budget-related activities.

Practice Support & Business Development

• Coordinate attorney admissions, CLE registrations, memberships, and license renewals.
• Assist with proposals, presentations, conference materials, attorney biographies, and marketing
• Support client development activities and relationship management.

Technology

• Advanced proficiency with Microsoft Word, Outlook, Excel, PowerPoint, Teams, and Adobe Acrobat Pro.
• Experience with legal document management systems and legal billing software.
• Ability to learn and effectively utilize firm-approved AI productivity tools.

MINIMUM QUALIFICATIONS

• 10+ years of executive or legal administrative support experience, preferably in a law firm.
• Experience supporting shareholders, partners, executives, or senior attorneys.
• Excellent written and verbal communication skills.
• Outstanding proofreading, formatting, organization, and time management skills.
• Ability to manage multiple competing priorities while maintaining accuracy.
• Demonstrated professionalism, discretion, and confidentiality.

PREFERRED QUALIFICATIONS

• Bachelor's degree or equivalent professional experience.
• Experience in energy, natural resources, litigation, or commercial law.
• Experience with electronic court filing systems and legal billing platforms.
• Experience working with the ECMC and NMOCD.

WHAT SUCCESS LOOKS LIKE

• Anticipates attorney needs before they arise.
• Produces consistently accurate, polished work product.
• Builds trusted relationships with attorneys, clients, and staff.
• Exercises sound judgment and maintains absolute confidentiality.
• Successfully manages competing priorities with minimal supervision.

WORKING CONDITIONS

• Professional office environment with regular in-office attendance required.
• Occasional overtime may be necessary to meet client or business deadlines.
• Ability to sit for extended periods and occasionally lift up to 20 pounds.

EQUAL EMPLOYMENT OPPORTUNITY

• Beatty & Wozniak, P.C. is an Equal Opportunity Employer and is committed to fostering a workplace that values professionalism, respect, and equal employment opportunities for all qualified applicants.