Legal Assistant - Aviation

clydeco; New York (NY); Hybrid; USD 90,000 - 98,000; Full time

Benefits offered by this job

Hybrid Work Flexibility

Paid Time Off

Referral Rewards

Mentorship & Career Growth

Engaging Culture

Parental Leave

Job summary

Clyde & Co US LLP seeks an experienced legal assistant to provide secretarial and administrative support to attorneys and paralegals in our New York office. The ideal candidate will thrive in a paperless environment, tailoring support to each attorney and ensuring the smooth operation of the group and department.

Key responsibilities include drafting and proofreading high-volume legal documents, filing pleadings with courts, calendar management, trial preparation, and travel/expense

Qualifications

• 10+ years of experience as a legal assistant or secretary.
• Experience filing with state and federal courts.
• Knowledge of e-filing in collar counties.
• Experience with FileSite or iManage filing systems.

Responsibilities

• Provide legal and administrative support to a team of attorneys.
• Prepare, proofread, and amend high-volume legal documents and pleadings, including TOC and TOA.
• File pleadings with state and federal courts using electronic filing systems.
• Calendar maintenance: hearings, deadlines, depositions, meetings; understand court rules.
• Prepare for and assist in trials.
• Assist with travel arrangements and monthly attorney expenses.
• Administrative tasks: billing, correspondence, invoices, and client reporting.

Skills

Legal support

Secretarial

Document drafting

E-filing

Microsoft Office

Tools

FileSite

iManage

Job description

Clyde & Co US LLP seeks an experienced legal assistant to provide excellent secretarial and administrative support attorneys and paralegals in our New York office. The ideal candidate will be comfortable working in a paperless environment and will tailor to the unique support needs of each attorney while ensuring the smooth running of the group and department as a whole.

Key Responsibilities

• Provide legal and administrative support to a team of attorneys
• Create, prepare, proofread, and amend high volume complex legal documents, pleadings, including table of contents and table of authorities, letters and emails
• File pleadings with state and federal courts using various means, including electronic court filing systems.
• Calendar maintenance, such as scheduling hearings, briefing schedules, discovery deadlines, depositions, meetings, and knowledge of civil and federal court deadline filing dates, court rules, and procedures
• Prepare for and assist in trials
• Assist Paralegals in organizing case files and records maintenance
• Assist with travel arrangements upon request including car, hotel and airfare reservations, and complete attorney monthly expenses to accounting
• Administrative work, including billing, correspondence, invoices and reporting to clients

Essential Skills & Experience

• Strong work ethic, organizational, interpersonal, and communication skills are essential.
• Ability to think ahead; to follow written and verbal instructions, strong skills in writing, researching, and organization/flexibility and Teamwork.
• Intermediate proficiency of Microsoft Word, Excel, and PowerPoint
• Creative problem solver who takes initiative to accomplish tasks with a minimal level of supervision.
• Exceptional attention to detail and high proficiency in proofreading
• Ability to handle confidential information with discretion and work with professionals inside and outside the firm.

To qualify for the experienced Legal Assistant role:

• 10+ years of prior experience as a legal assistant or secretary.
• Must have experience filing with state and federal courts.
• Knowledge in e-filing in the collar counties.
• Previous experience with File site or iManage filing systems

Why Join Us?

At Clyde & Co, we believe in supporting your professional growth while ensuring you have the flexibility and benefits you need to thrive. Here's what you can look forward to:

• Hybrid Work Flexibility - Enjoy a perfect balance between remote and in-office work.
• Paid Time Off - Generous paid time off and firm holidays.
• Referral Rewards - Earn bonuses for introducing talented colleagues to our team.
• Mentorship & Career Growth - Access strong mentorship, global training programs, and career development support.
• Engaging Culture - Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities.
• Inclusive Parental Leave - Six months fully paid, for all parents regardless of gender or path to parenthood.
• Wellbeing Benefits - $300 per calendar year for a variety of wellness activities as well as Wellbeing Day dedicated to you, free from work, to focus on your mental, physical, and emotional health.
• Comprehensive Health Benefits - Medical, dental, vision, life, and disability, for you and your family.
• Retirement Benefits - Starts on day one and 100% vested.

The salary range is $90,000-$98,000. The range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including thr