Legal Assistant - Aviation

Clyde & Co US LLP; New York (NY); Hybrid; USD 90,000 - 98,000; Full time

Benefits offered by this job

Hybrid Work Flexibility

Paid Time Off

Referral Rewards

Mentorship & Career Growth

Engaging Culture

Parental Leave

Wellbeing Benefits

Health Benefits

Retirement Benefits

Job summary

Clyde & Co US LLP seeks an experienced legal assistant to provide secretarial and administrative support to attorneys and paralegals in our New York office. The ideal candidate will be comfortable working in a paperless environment and will tailor to the unique support needs of each attorney while ensuring the smooth running of the group and department as a whole.

The salary range is $90,000-$98,000. This role involves drafting, proofreading, and filing high-volume pleadings, calendar

Qualifications

• 10+ years of experience as a legal assistant or secretary.
• Experience filing with state and federal courts.
• Familiarity with e-filing in civil and federal matters.
• Proficient in MS Word, Excel, and PowerPoint.

Responsibilities

• Provide legal and administrative support to a team of attorneys.
• Create, proofread, and amend high-volume, complex legal documents and pleadings.
• File pleadings with state and federal courts using electronic filing systems.
• Maintain calendars: hearings, deadlines, depositions, and meetings.
• Prepare for and assist in trials.
• Assist paralegals with case file organization and records.
• Assist with travel arrangements and accounting of attorney expenses.
• Handle billing, correspondence, invoices, and client reporting.

Skills

Attention to detail

Organization

Communication

Teamwork

Written communication

Discretion

Research

Proactive

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

FileSite

iManage

Job description

Clyde & Co US LLP seeks an experienced legal assistant to provide excellent secretarial and administrative support attorneys and paralegals in our New York office. The ideal candidate will be comfortable working in a paperless environment and will tailor to the unique support needs of each attorney while ensuring the smooth running of the group and department as a whole.

Key Responsibilities

• Provide legal and administrative support to a team of attorneys
• Create, prepare, proofread, and amend high volume complex legal documents, pleadings, including table of contents and table of authorities, letters and emails
• File pleadings with state and federal courts using various means, including electronic court filing systems
• Calendar maintenance, such as scheduling hearings, briefing schedules, discovery deadlines, depositions, meetings, and knowledge of civil and federal court deadline filing dates, court rules, and procedures
• Prepare for and assist in trials
• Assist Paralegals in organizing case files and records maintenance
• Assist with travel arrangements upon request including car, hotel and airfare reservations, and complete attorney monthly expenses to accounting
• Administrative work, including billing, correspondence, invoices and reporting to clients

Essential Skills & Experience

• Strong work ethic, organizational, interpersonal, and communication skills are essential
• Ability to think ahead; to follow written and verbal instructions, strong skills in writing, researching, and organization/flexibility and Teamwork
• Intermediate proficiency of Microsoft Word, Excel, and PowerPoint
• Creative problem solver who takes initiative to accomplish tasks with a minimal level of supervision
• Exceptional attention to detail and high proficiency in proofreading
• Ability to handle confidential information with discretion and work with professionals inside and outside the firm

To qualify for the experienced Legal Assistant role:

• 10+ years of prior experience as a legal assistant or secretary
• Must have experience filing with state and federal courts
• Knowledge in e-filing in the collar counties
• Previous experience with File site or iManage filing systems

Why Join Us?

• Hybrid Work Flexibility – Enjoy a perfect balance between remote and in-office work
• Paid Time Off – Generous paid time off and firm holidays
• Referral Rewards – Earn bonuses for introducing talented colleagues to our team
• Mentorship & Career Growth – Access strong mentorship, global training programs, and career development support
• Engaging Culture – Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities
• Inclusive Parental Leave – Six months fully paid, for all parents regardless of gender or path to parenthood
• Wellbeing Benefits – $300 per calendar year for a variety of wellness activities as well as Wellbeing Day dedicated to you, free from work, to focus on your mental, physical, and emotional health
• Comprehensive Health Benefits – Medical, dental, vision, life, and disability, for you and your family
• Retirement Benefits – Starts on day one and 100% vested

The salary range is $90,000-$98,000.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Privacy Notice

A Note on Privacy Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

We’re a global law firm working with businesses at the heart of global trade and commerce. But we’re so much more than that. Our collective drive, our pursuit of excellence and our ambition to do our best for our clients, and each other has fuelled our growth for over 90 years. It’s an exciting time to work with us. With challenging cases, impactful client projects, growing teams and new offices, you’ll work in a fast-paced environment with rewarding outcomes. Collectively, we strive towards our shared goal of consistently delivering exceptional outcomes and bringing the best out in each other. Explore where you could work with us. Our early careers programmes differ from any other law firm, because of our rich learning experience coupled with our opportunities to work directly with clients. In return, we ask you to bring your ambition and collaborative mind to support the firm’s continued success and growth. With over 65 offices in 26 countries, wherever you’re based, you’ll be empowered to accelerate your career doing interesting, stimulating work, achieving your potential and delivering exceptional outcomes. Discover where we are based. Here, you’re in good company.