Legal Assistant at Public Defender Office (VA Beach)

Commonwealth of VA Careers; Virginia Beach (VA); On-site; USD 38,000 - 46,000; Full time

Job summary

The Virginia Indigent Defense Commission (VIDC) is seeking a Legal Assistant to provide administrative and clerical support for attorneys, investigators, and mitigation specialists in the Public Defender office at Virginia Beach. The role reports to the Chief Public Defender and is employed at-will.

Responsibilities include greeting visitors, handling a multi-line phone system, scheduling, typing and editing memos, maintaining filing systems, and handling mail.

Qualifications

• Knowledge of office practices and procedures, including drafting letters and memos.
• Experience with Microsoft Word and Excel.
• Familiarity with Google Suite applications (Gmail, Docs, etc.).
• Experience creating and managing electronic and manual filing systems; proficient keyboarding.
• Strong oral and written communication; ability to work independently and in a team.
• Ability to interact with clients and other participants in the legal system.

Responsibilities

• Greet visitors and operate a multi-line telephone system.
• Screen and forward calls, provide information, take messages, and schedule appointments.
• Type, edit, and review memos and various legal documents.
• Maintain filing and record-keeping systems.
• Sort, distribute, and prepare mail.
• Communicate with colleagues, clients, and judicial staff.

Skills

Office organization

Communication skills

Teamwork

Tools

Microsoft Word

Microsoft Excel

Google Workspace

Job description

The Virginia Indigent Defense Commission (VIDC) is seeking a Legal Assistant to provide administrative and clerical support for attorneys, investigators, and mitigation specialists in the Public Defender office at Virginia Beach. The role reports to the Chief Public Defender and is employed at-will.

Responsibilities include greeting visitors, handling a multi-line phone system, scheduling, typing and editing memos, maintaining filing systems, and handling mail.