Legal Assistant

HCB Solicitors; Whitefield (NH); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Pension scheme

26 days holiday + bank holidays

Holiday purchase scheme

Bonus holiday scheme

Annual bonus

Hybrid working after probation

Online training courses

Cycle to work scheme

Medicash & EAP

Job summary

HCB Solicitors Limited is seeking an experienced legal assistant/secretary to support family law matters in a busy office. The role involves handling client queries, drafting documents, and coordinating casework with the finance team. Hybrid working is available after a successful probation period.

The ideal candidate will have prior family law experience, strong administrative skills, and solid IT proficiency to manage day-to-day operations of a legal office.

Qualifications

• Advanced computer literacy (Word, Excel, Outlook).
• Working knowledge of case management software.
• Proficiency in English.
• Excellent administrative and organisational skills.
• Ability to juggle multiple activities and work under pressure.
• Attention to detail.
• Excellent communication skills.

Responsibilities

• Deal with queries from clients, solicitors and other involved parties.
• Provide client updates and monitor matter progression.
• Open and close matters on the case management system per AML and SRA standards.
• Draft basic correspondence, forms and documents.
• Submit/register forms and legal documents with HMCTS and Legal Aid Agency.
• Maintain contact lists and calendars for fee earners.
• Monitor deadlines and manage appointments and diaries.
• Prepare and submit bills, payments and receipts with finance.
• Handle overflow client calls and provide reception cover.
• Process banking and post.
• Perform general administrative tasks.
• Support the efficient running of the office.

Skills

Office software proficiency

Case management software

English proficiency

Administrative and organisational

Attention to detail

Communication skills

Multitasking under pressure

Tools

Word

Excel

Outlook

Job description

Responsibilities include:

• Dealing with queries raised by clients, solicitors and other involved parties
• Provide client updates and monitor matter progression
• Opening and closing matters on the case management system compliant with the firm’s AML and quality standards and SRA regulations
• Supervised drafting of basic correspondence, forms and documents.
• Submitting/registering forms and legal documents HMCTS, Legal Aid Agency
• Maintaining contact lists and calendars for fee earners
• Monitoring deadlines, manage appointments and diaries
• Preparing and submitting bills, payments and receipts, liaising with the finance team
• Handling overflow client telephone calls
• Reception cover
• Preparing and taking the banking and post
• General administrative tasks
• Other duties as required to ensure the efficient running of the office

• Previous work experience as family law legal assistant/secretary
• Satisfactory knowledge of day-to-day operations of a legal office
• Advanced computer literacy (word, excel, outlook)
• Working knowledge of case management software
• Proficiency in English
• Excellent administrative and organisational skills
• Ability to juggle multiple activities and work under pressure
• Attention to detail
• Excellent communication skills

Pension – The Peoples Partnership, 3% employer and 5% employee contribution which can be increased. Auto enrolled after 3 months but can join sooner if you wish.

26 days holiday plus bank holidays.

Christmas week closure.

Holiday purchase scheme – Purchase 3 extra days per year. (Reviewed annually)

Bonus holiday scheme (up to 12 additional days leave a year, for each monthly income target achieved).

Annual bonus related to achievement of fee income targets. ( Fee earner only)

Hybrid working after successful probation period of 3 months. ( Fee earner only)

Online training courses.

Cycle to work scheme.

Monthly fun events with prizes.

Medicash Scheme and EAP (enrolled after a 3 month probation period)