Legal Assistant

Maggio Kattar Nahajzer + Alexander PC; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Job summary

Maggio Kattar is seeking a Legal Assistant to support paralegals, attorneys and staff in preparing, filing and monitoring high-volume employment-based immigration matters. This role includes coordinating with clients and staff, handling billing, scanning, printing and organizing documents, and preparing petitions under attorney supervision.

100% in-office work required; candidates should be strong writers with excellent organizational, communication and problem-solving skills, and be proficient

Qualifications

• Bachelor’s Degree required.
• Entry-level position; prior law firm experience is a plus.
• Strong writing, organization and communication skills.
• Ability to learn quickly and adapt to new skills.

Responsibilities

• Assist with preparation, filing, and monitoring of high-volume immigration matters.
• Coordinate meetings with clients and staff.
• Respond to client inquiries.
• Coordinate billing, scans, prints, and organization of legal documents.
• Prepare petitions and mail filings.
• Initiate cases under supervision.
• Support attorneys and paralegals on-site and remotely.

Skills

Excellent writing

Strong analytical skills

Excellent organizational skills

Effective communication

Problem solving

Team collaboration

Attention to detail

Ability to learn quickly

Adaptability

Ethics awareness

Education

Bachelor’s Degree

Tools

Microsoft Office

ClickUp

Case management system

Job description

The Legal Assistant is responsible for working with paralegals, attorneys and other team members in the preparation, filing, and monitoring of high-volume employment-based immigration law matters. Legal assistants are relied upon to provide administrative support to attorneys and paralegals who are working both on-site and working remotely. Under the direct supervision of attorneys and paralegals, the legal assistant initiates cases, coordinates meetings with clients and staff, responds to client inquiries, as appropriate, coordinates billing, scans, prints and organizes legal documents and complies and mails petitions.

This position requires 100% in-office work.

The legal assistant is expected to apply problem solving, organization and judgement skills as they perform assigned tasks, learn new skills and progress in their career with the firm.

This is an excellent opportunity for a a driven individual who is an excellent writer, has excellent organizational skills and is willing to put in the effort to learn and grow.

Qualified candidates will:

• Demonstrate strong analytical skills.
• Demonstrate the ability to learn quickly and apply acquired learning consistently.
• Take instruction and correction in a professional manner.
• Demonstrate reliability in their work schedule and work product.
• Possess outstanding written and verbal communication skills with English-speaking clients including the ability to communicate confidently and professionally with clients that including C-Suite executives and nationally and internationally recognized authorities.
• Possess empathy and compassion for clients, understanding the demands and pressures of their personal and professional immigration issues.
• Answer client and staff questions with a firm understanding of the ethical rules for communications from a non-attorney to clients/prospective clients.
• Be proficient, or possess the ability to easily become proficient, in various technology utilized by the firm from our case management system, to productivity applications such Microsoft Office and ClickUp, demonstrating enthusiasm and initiative to acquire new technological skills quickly.
• Produce high-quality work product while meeting deadlines.
• Be a supportive member of our team who contributes to a positive work environment.
• Communicate effectively and proactively information people need to know to do their jobs so they can produce accurate work and make decisions based on all available facts.
• Assist with the development of training for staff and clients.
• Bachelor’s Degree

Experience:

• This is an entry -level position with our firm, however previous law firm experience a plus

Physical Requirements:

• Physical and mental ability to meet performance expectations within a fast-paced and dynamic environment that requires the ability to work under pressure, while meeting deadlines, producing complete and correct work and maintaining calm and professional communication.
• Ability to perform tasks that includes include use of close vision, color vision, and the ability to adjust focus.
• Ability to perform data entry tasks using standard computer equipment.
• Hearing must be sufficient to communicate with others.
• Ability to listen and retain pertinent information to relay and follow instructions from MK team members and clients.
• Ability to hear and respond to requests for information from MK team members and clients
• Ability to work in environment with moderate noise level.
• Ability to speak clearly and loudly enough to be understood.
• Fine hand and finger movement agility necessary for use on standard computer equipment.
• Ability to perform repetitive tasks and type on a keyboard for the majority of the normal workday.
• Ability to sit for the majority of a normal workday.
• Ability to maneuver between floors of an office building.
• Ability to reach above shoulder level for filing or gathering of files.
• Ability to reach, stoop, kneel, or crouch.

About us

Maggio Kattar has been recognized as one of the top Immigration Law firms in the U.S. for over 40 years. We are proud of our long-standing reputation for the exceptional legal acumen of our attorneys and professionals, our “white glove” service, and our creative solutions. We have held this reputation over the decades because we listen to our clients, anticipate their future needs, and evolve, as a firm, to meet those needs. We partner with our clients who range from individuals, emerging start-ups and non-profits to large, multinational employers, delivering comprehensive advice and fresh ideas to support our clients’ objectives. Maggio Kattar delivers immigration legal solutions from a senior staff comprised of some of the most knowledgeable and prominent professionals in immigration law, including non-attorneys with vast experience and their own reputations.