Legal Assistant

Kim-Ip; Voorhees Township (NJ); On-site; USD 27,552 - 41,328; Part time

Benefits offered by this job

Flexible schedule

Training & development

Bonus based on performance

Job summary

Kim Intellectual Property Law Group LLC (Kim IP) in New Jersey is seeking a highly organized, detail-oriented Part-Time Legal Assistant to support attorneys on patent, trademark, copyright, licensing, and IP litigation matters.

This 20-hour-per-week role offers flexible scheduling, competitive benefits, and opportunities for professional growth in a fast-paced boutique practice. Prior IP experience is a plus but not required, with training provided to help you deliver exceptional client service.

Qualifications

• Excellent organizational and time-management skills.
• Outstanding attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Professional demeanor and excellent client service skills.
• Ability to maintain confidentiality.
• Proficiency with Microsoft Office (Word, Outlook, Excel, and Adobe Acrobat).
• Strong computer and technology skills with quick learners.

Responsibilities

• Assist attorneys with patent, trademark, and copyright matters.
• Prepare, proofread, format, and organize legal documents and correspondence.
• Maintain electronic client and matter files.
• Coordinate execution of legal documents and client correspondence.
• Organize client files.
• Assist in preparing and filing documents with the USPTO.
• Assist with patent and trademark prosecution filings.
• Coordinate filings with foreign associates and international counsel.
• Prepare information disclosure statements, powers of attorney, assignments, declarations, and other routine IP documents.
• Monitor and maintain docket deadlines.
• Review USPTO correspondence and assist with docket updates.
• Maintain patent and trademark portfolios and filing records.
• Communicate professionally with clients, foreign associates, courts, and government agencies.
• Schedule meetings and coordinate attorney calendars.
• Answer and direct client inquiries.
• Assist with billing support, invoice review, and time entries.
• Support office administration and special projects as needed.
• Assist with document management and file organization.

Skills

Organizational skills

Time management

Written and verbal communication

Confidentiality

Client service

Multitasking

Tools

MS Office

Job description

Benefits:

• Flexible schedule
• Training & development
• Bonus based on performance

Kim Intellectual Property Law Group LLC (Kim IP) is a growing boutique intellectual property law firm representing innovative companies, entrepreneurs, universities, and multinational corporations in patent, trademark, copyright, trade secret, and intellectual property litigation matters throughout the United States and internationally.

We are seeking a highly organized, detail-oriented, and motivated Part-Time Legal Assistant to join our team. This position offers an excellent opportunity to work on sophisticated intellectual property matters while supporting attorneys in a collaborative and fast-paced environment.

The ideal candidate is dependable, proactive, eager to learn, and committed to delivering exceptional client service. Prior intellectual property experience is preferred but not required.

Position Overview

This is a part-time position with flexible scheduling of approximately 20 hours per week, with the opportunity for additional hours as the firm continues to grow.

The Legal Assistant will provide administrative and legal support to the firm's attorneys in connection with patent, trademark, copyright, licensing, and intellectual property litigation matters.

Primary Responsibilities

Legal & Administrative Support

• Assist attorneys with patent, trademark, and copyright matters.
• Prepare, proofread, format, and organize legal documents and correspondence.
• Maintain electronic client and matter files.
• Coordinate execution of legal documents and client correspondence.
• Organize client files.

Intellectual Property Support

• Assist in preparing and filing documents with the United States Patent and Trademark Office (USPTO).
• Assist with patent and trademark prosecution filings.
• Coordinate filings with foreign associates and international counsel.
• Prepare information disclosure statements, powers of attorney, assignments, declarations, and other routine IP documents.
• Monitor and maintain docket deadlines.
• Review USPTO correspondence and assist with docket updates.
• Maintain patent and trademark portfolios and filing records.

Client & Office Support

• Communicate professionally with clients, foreign associates, courts, and government agencies.
• Schedule meetings and coordinate attorney calendars.
• Answer and direct client inquiries.
• Assist with billing support, invoice review, and time entry.
• Support office administration and special projects as needed.
• Assist with document management and file organization.

Qualifications

Required

• Experience as a legal assistant, administrative assistant, or similar professional position not required but a plus.
• Excellent organizational and time-management skills.
• Outstanding attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Professional demeanor and excellent client service skills.
• Ability to maintain confidentiality.
• Proficiency with Microsoft Office (Word, Outlook, Excel, and Adobe Acrobat).
• Strong computer and technology skills with the ability to quickly learn new software.

Preferred

• Experience working in a law firm.
• Experience with patent, trademark, or intellectual property matters.
• Familiarity with USPTO electronic filing systems.
• Experience with docketing or practice management software.
• Experience using Microsoft Teams and document management systems.

The Ideal Candidate

The successful candidate is someone who:

• Is exceptionally organized and detail-oriented.
• Takes initiative and follows projects through to completion.
• Learns quickly and enjoys developing new skills.
• Works well independently while also collaborating with attorneys and staff.
• Is dependable, professional, and responsive.
• Maintains a positive attitude in a fast-paced environment.
• Takes pride in producing accurate, high-quality work.

Why Join Kim IP?

Kim IP is a dynamic and growing intellectual property law firm dedicated to helping innovators protect and commercialize their ideas worldwide. We provide sophisticated legal services while maintaining the collaborative culture of a boutique practice.

As a member of our team, you will gain hands‑on experience in patent, trademark, copyright, and intellectual property litigation matters while working alongside experienced attorneys on cutting‑edge technologies and high‑profile clients.

We value initiative, professionalism, continuous learning, and teamwork, and we are committed to providing opportunities for professional growth as our firm continues to expand.