Legal Assistant

Jake's 58; Village of Islandia (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Jake's 58 is seeking an organized Executive Assistant to support the General Counsel, Deputy General Counsel, and the broader legal team in Islandia, NY. You will manage documents, scheduling, travel, and internal/external communication to keep the department running smoothly.

In this role you will prepare legal correspondence, pleadings, contracts, regulatory filings, and engagement letters, while creating and maintaining an efficient filing system and assisting with department initiatives.

Responsibilities

• Provides administrative support for the General Counsel, Deputy General Counsel and the broader legal department. Prepares and maintains documents, files and reports, electronic expense reports, handles scheduling, arranges travel, and performs other projects. Coordinates requests from internal and external legal staff and communicates information on a timely basis.
• Prepares legal correspondence, pleadings, contracts, regulatory filings, engagement letters and other documents and/or memoranda.
• Create and maintain an organized system for physical and electronic files and facilitate/document workflow to meet organizational system.
• Supports management of operations of the legal team and assists in executing department initiatives.
• Acts as a back-up to other Executive Assistants and assists in supporting the Executive team, and performs other related duties as required.

Job description

Core Responsibilities:

• Provides administrative support for the General Counsel, Deputy General Counsel and the broader legal department. Prepares and maintains documents, files and reports, electronic expense reports, handles scheduling, arranges travel, and performs other projects. Coordinates requests from internal and external legal staff and communicates information on a timely basis.
• Prepares legal correspondence, pleadings, contracts, regulatory filings, engagement letters and other documents and/or memoranda.
• Create and maintain an organized system for physical and electronic files and facilitate/document workflow to meet organizational system.
• Supports management of operations of the legal team and assists in executing department initiatives.
• Acts as a back-up to other Executive Assistants and assists in supporting the Executive team, and performs other related duties as required.