Legal Assistant

Catholic Charities Diocese of Springfield Illinois; Springfield (IL); On-site; USD 20,664 - 30,307; Part time

Job summary

Catholic Charities Diocese of Springfield Illinois is seeking a part-time Administrative Assistant to support the Director of Legal Services with daily tasks. The position is up to 19 hours per week with a flexible, but consistent schedule.

Responsibilities include maintaining confidential client files, processing case records, and assisting with monthly reports. Strong communication and Microsoft Office skills are required, with prior office experience preferred but not required.

Qualifications

• High School Diploma or equivalent required.
• Excellent oral and written communication skills.
• Ability to work with people from diverse backgrounds.
• Familiarity with Microsoft Office Suite.
• Flexibility and creativity in a dynamic environment.
• Prior office experience preferred but not required.

Responsibilities

• Maintain confidentiality of client matters and files.
• Open and close case files; assist with surveys and record-keeping.
• Assist in telephone communications and file checks as needed.
• Assist in preparing Monthly Status Reports and other program reports.
• Perform general administrative tasks including phones, screening clients, scanning and mailing.

Skills

Communication skills

People from diverse backgrounds

Flexibility and creativity

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Provide support and assistance to the Director of Legal Services with day-to-day administrative tasks. This position is part time up to 19 hours per week. Flexible, but consistent schedule.

Job Duties

• Maintain the confidentiality of client matters and files.
• Open and close case files, send out client surveys and assist the Program Director in maintaining case records.
• Assist the Program Director with conducting telephone communications and check files as needed.
• Assist the Program Director in the preparation of the Monthly Status Reports and other Legal Services Program reports.
• General administrative responsibilities, including, but not limited to: answering telephones, screening potential clients, maintaining program database, retrieval of files, copying, scanning, typing and mailing of correspondence.

Required Knowledge/Skills/Abilities, Education and Experience

• High School Diploma and equivalent experience in a relevant field.
• Excellent oral and written communication skills.
• Demonstrated ability to work with people from a variety of backgrounds.
• Familiarity with Microsoft Office Suite
• Flexibility and creativity.
• Prior experience in a office environment preferred but not required.

Related Job Requirements

Occasional Travel as required.

Benefits

Catholic Charities provides a competitive salary and an outstanding benefits package including generous paid time off benefits and retirement options.