Legal Assistant

Freeman, Mathis & Gary; Seattle (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

HSA/FSA

PTO generous

401K with employer contribution

Profit-sharing

Life insurance

Employee assistance program

Bonuses & referrals

Socials & events

Positive culture

Job summary

Freeman Mathis and Gary, LLP is seeking an enthusiastic litigation assistant to join our Seattle team. The role demands teamwork, excellent communication, and a proactive approach to handling busy deadlines in a fast-paced litigation setting.

Ideal candidates will have strong organizational skills, be proficient with case management tools like CM/ECF/PACER, and support attorneys with calendaring, filing, and client communications while maintaining professionalism and confidentiality.

Qualifications

• Minimum two years litigation secretarial experience.
• Experience maintaining paperless files; iManage experience a plus.
• Knowledge of service deadlines for litigation tasks; familiarity with applicable codes.
• Must successfully pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence with thorough proofreading for grammar and formatting.
• Prepare and collect conflict checks, open new files, and maintain client files.
• Maintain attorneys' calendars with hearing dates and filing deadlines.
• Make client and client-related appointments for attorneys as necessary.
• Provide professional demeanor with clients, attorneys, staff and vendors; respond promptly.
• Familiar with CM/ECF and PACER; submit electronic filings.
• Organize and prioritize multiple tasks with minimal supervision.
• Assist others within the firm as priorities dictate; promote teamwork.

Skills

Teamwork

Excellent communication

Problem-solving

Ownership

Tools

CM/ECF

PACER

iManage

Microsoft Word

PowerPoint

Excel

Job description

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation assistant to join our Seattle team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful,Congenial,Personable,Positive
• Unpretentious,Approachable,Respectful,TeamOriented
• Accountable,TakesOwnership,CorrectsMistakes
• Organized,Timely,Confidential,Responsive(within24hours)

EssentialDutiesandResponsibilities:

• Draftandreviewlegalcorrespondenceincludingthoroughlyproofreadingforerrorsingrammar,spelling,punctuation,andformatting
• Prepareandcollectconflictofinterestchecks,opennewfilesandmaintainclientfiles
• Maintainattorneys’calendarswithhearingdates,filingdeadlines,andotherdatesofimportance
• Makeclientandclient-relatedappointmentsforattorneysasnecessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• ProficientinsoftwareprogramssuchasMicrosoftWord,PowerPoint,andExcel,orothersimilarsoftwareprogramsnecessarytoperformessentialdutiesoftheposition
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

QualificationsandExperience:

• Minimumtwoyearslitigationsecretarialexperience
• Experiencemaintainingpaperlessfiles.iManageexperienceaplus
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Mustsuccessfullypassabackgroundanddrugscreen

Whatweofferyou

• Competitivecompensation
• Comprehensivebenefitspackage,includingmedical,dental,andvision
• HSAandFSAplansavailableforemployeesanddependents
• Work-lifebalance
• GenerousPTOpolicy
• 401Kplanincludinga3%EmployerSafeHarborcontribution
• 1.5%ProfitSharingcontribution
• Firmpaidlifeinsuranceandlong-termdisability
• EmployeeAssistanceProgram
• Year-endbonusesandreferralfeeprograms
• Regularfirmwidesocialsandevents
• Positivefirmculture

EEOStatement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drugâfree workplace policy, which includes the ability to pass a preâemployment drug screen. Employees may be subject to reasonableâsuspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.