Legal Assistant

Eckert Seamans Cherin & Mellott Llc; Richmond (VA); On-site; USD 72,000 - 89,000; Full time

Benefits offered by this job

Generous PTO and holiday schedule

Paid parental leave

401k plan

Job summary

Eckert Seamans Cherin & Mellott LLC in Richmond, VA is seeking an experienced Legal Assistant to support real estate and commercial transactions. The full-time role includes preparing legal documents, coordinating calendars, managing mailings, and providing corporate transactional support.

The ideal candidate has five years of Real Estate/Transactional experience, notary preferred, and proficiency with Microsoft Office365, Adobe, and document management systems.

Qualifications

• High school degree or equivalent; college degree preferred.
• Minimum five years of Real Estate and/or Commercial Transaction experience.
• Notary certification preferred; willingness to obtain if required.

Responsibilities

• Prepare legal documents such as letters and correspondence.
• Submit clerical forms, manage check requests and expense reports.
• Coordinate conference calls and video conferences.
• Prepare mailings and coordinate large document jobs with Office Services.
• Monitor deadlines, calendars, voicemails and phone follow-up.
• Assist with closings and corporate transactional support.
• Maintain client files and manage document scanning/copying.
• Open/close client matters and provide firmwide support.

Skills

Organizational skills

Multitasking

Confidentiality

Attention to detail

Legal terminology knowledge

Transactional document organization

Learning new applications

E-filing proficiency

MS Office365

Adobe

iManage

Redlining and track changes

Education

High school degree or equivalent

College degree preferred

Notary certification preferred

Tools

Microsoft Office365

Adobe

iManage

Job description

Legal Support Secretary Full Time Clerical Richmond, VA, US

Eckert Seamans is a full-service national law firm with a strong reputation and history of success that spans more than 65 years. With approximately 300 lawyers across a network of 14 offices, we provide clients with proactive, solution-oriented business and litigation counsel. We are seeking an experienced Legal Assistant for our Richmond, VA office.

Primary Responsibilities

• Preparation of legal documents such as letters and correspondence
• General utilization and submission of clerical and administrative forms such as check requests and expense reports
• Coordination of conference calls, video conferences and other interpersonal communication as requested
• Preparation of mailings
• Coordination of large-scale document jobs with Office Services
• As requested per attorney daily monitoring of deadlines, calendars, voicemails, answering of phone
• Assist with preparation and coordination of closings
• Provide corporate transactional support such as entity formation, mergers, dissolutions, preparation and coordination of real estate documents and land use applications and similar transactions, as well as public record searches
• Maintain client files
• Copying and scanning of documents
• Provide general assistance firmwide as a member of the legal support team as needed
• Open and closing of client matters
• Performs other related duties as assigned

Skills/Abilities

• Strong organizational skills and attention to detail
• Ability to prioritize tasks and multitask
• Ability to maintain confidentiality
• Ability to function well in a high paced environment
• Knowledge of legal terminology and U.S legal system preferred
• Knowledge of transactional document organization
• Aptitude for learning new applications, systems and processes
• Proficient with electronic court filing preferred
• Proficient with Microsoft Office365 and Adobe
• Proficient with document management systems, iManage preferred
• Proficient with redlining, track changes, table of authorities and table of contents preferred

Education and Experience

• High school degree or equivalent required; college degree preferred
• Minimum five years of experience of Real Estate and/or Commercial Transaction experience
• Notary certification preferred; must be willing to obtain certification if required

Physical Requirements

• Remain stationary for extended periods while performing repetitive tasks such as working at a computer
• Ability to move throughout the office to attend meetings, access files, collaborate with colleagues, and use standard office equipment, including but not limited to; printers, copiers, scanners
• Ability to move files, documents, supplies, or materials up to 10 pounds
• None
• Generous PTO and holiday schedule
• Paid parental leave
• 401k plan

In compliance with Virginia pay transparency, the salary range for this position is $72,000 to $89,000. We note the salary information as a general guideline only, as we will consider various factors to determine the offer for this role, including the scope and responsibilities of the position, relevant work skills and experience, and education.

Eckert Seamans is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, creed, sex, national origin, age, citizenship, marital status, sexual orientation, gender, gender identity or expression, disability or any protected military or veteran status.

Eckert Seamans will not consider resumes submitted by external agencies or recruiters unless specifically requested and approved by an HR/Recruiting representative for this position. Prior approval is required even if the agency or recruiter has an agreement in place with Eckert Seamans Cherin & Mellott, LLC. An external agency or recruiter will not be compensated in any way for the submission of a candidate for this position if prior approval is not obtained.