Legal Assistant

TriWest Healthcare Alliance; Phoenix (AZ); On-site; USD 65,000 - 69,000; Full time

Benefits offered by this job

Medical, Dental and Vision Coverage

401(k) Retirement Savings Plan

Paid time off

Disability and life insurance

Tuition reimbursement

Paid volunteer time

Job summary

TriWest Healthcare Alliance is seeking a detail‑oriented administrative professional to support the Office of the Chief Compliance and Legal Officer in Phoenix. The role handles routine correspondence, document management, mail processing, and supply orders, while maintaining the department’s filing system and assisting with contract management and records requests.

You will coordinate committee meetings, prepare minutes, and provide paraprofessional support to attorneys and paralegals.

Qualifications

• Associate degree (or higher) in legal studies or equivalent work experience.
• U.S. Citizen and able to obtain a favorable DoD background investigation.
• 2+ years’ experience in a corporate law department, law firm, or compliance; proficient with Microsoft Office apps.

Responsibilities

• Supports CCLO with daily office operations and routine correspondence.
• Maintains and updates department documents and spreadsheets; handles mail and supplies.
• Coordinates meeting logistics and prepares minutes; assists with records requests and subrogation information.
• Maintains filing systems and assists with contract management and e-billing analytics.

Skills

Communication

Microsoft Office

Time Management

Education

Associate degree in legal studies or equivalent

Bachelor's degree

Tools

Microsoft Office

Job description

Profile

THIS POSITION REQUIRES 2-3 DAYS IN OFFICE AT OUR PHOENIX, ARIZONA CAMPUS. Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position. Veterans, Reservists, Guardsmen and military family members are encouraged to apply!

Job Summary

Supports the Office of the Chief Compliance and Legal Officer (CCLO) with daily office operations. Drafts routine correspondence, maintains and updates departmental documents and spreadsheets, processes incoming and outgoing mail, and orders office supplies. Establishes and maintains department filing system, including assisting with the online contract management system. Coordinates committee meeting logistics, attends meetings, and prepares meeting minutes. Assists the paralegals and attorneys with requests for records, routine legal processes, and requests for subrogation information.

Education & Experience

Required

• Associate degree (or higher) in legal studies or equivalent work experience
• U.S. Citizen
• Must receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation
• 2+ years’ experience in a corporate law department, law firm, or compliance
• Proficient with Microsoft Office applications, including Excel, Word, Power Point

Preferred

• Bachelor's degree
• Experience with legal tracking and reporting tools
• Experience with healthcare or Managed Care
• Knowledge of Military organization
• Experience with government contractor
• Contract Lifecycle Management System experience

Key Responsibilities

• Demonstrates positive customer relations skills in dealing with the attorneys, paralegals, TriWest staff, providers, beneficiaries, subcontractors, and other entities.
• Provides administrative support for the CCLO.
• Processes routine paperwork received by the CCLO, seeking follow-up from other departments and ensuring timely responses to a court, attorney's office, government agency or other parties; and escalating for Attorney review as necessary.
• Provides paraprofessional and administrative duties for the Legal Department with a high degree of accuracy, confidentiality, discretion and independent judgment.
• Coordinates with internal and external parties to ensure appropriate execution of the UCC liens.
• Performs administrative support duties including coordination or execution of special projects, handling of phone calls, calendar management, coordinating meetings/conferences, onboarding new employees, maintenance of legal matter management, e-billing and analytics tools, creating and socializing meeting agendas, manage department invoices, record management, maintaining the legal mailbox preparing meeting minutes, drafting routine correspondence, updating departmental documents, and copying, faxing and scanning documents.
• Receives and date stamps all incoming Legal correspondence on the date it is received and forwards mail to the appropriate person for handling.
• Maintains legal filing system, including working and contract files.
• Assists with requests for records and requests for subrogation information, department, and similar routine legal processes.
• Maintains the daily Outlook calendar for staff attorneys, including coordinating and scheduling meetings with multiple TriWest employees and third parties.
• Assists the attorneys and paralegals with special projects.
• Performs other duties as assigned.
• Regular and reliable attendance is required.

Competencies

Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; adapt to different styles; listen critically; collaborate.

Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.

Independent Thinking / Self-Initiative: Critical thinkers with ability to focus on things which matter most to achieving outcomes; commitment to task to produce outcomes without direction and to find necessary resources.

Multi-Tasking / Time Management: Prioritize and manage actions to meet changing deadlines and requirements within a high volume, high stress environment.

Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; detail-oriented.

Problem Solving / Analysis: Ability to solve problems through systematic analysis of processes with sound judgment; has a realistic understanding of relevant issues.

Team-Building / Team Player: Influence the actions and opinions of others in a positive direction and build group commitment.

Technical Skills: Proficient with Project, Excel, Word, Power Point, Access, Visio; ability to maintain the confidentiality of information with tact and discretion.

Working Conditions

• Availability to cover any work shift
• Works within a standard office environment, with minimal travel
• Extensive computer work with prolonged periods of sitting

Benefits

• Medical, Dental and Vision Coverage
• Paid time off
• 401(k) Retirement Savings Plan (with matching)
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
• Tuition reimbursement
• Paid volunteer time

TriWest job postings typically include a salary range, which can vary based on the specific role and location, but generally this position ranges from around $65,000 - $69,000 per year.

Equal Employment Opportunity

TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that supports diversity at every organizational level, and we highly encourage candidates from all backgrounds to apply. Applicants are considered for positions based on merit and without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.