Legal Assistant

National LGBTQ+ Bar Association; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

A nonprofit organization, the National LGBTQ+ Bar Association, is seeking a Legal Assistant to provide comprehensive support to attorneys. The ideal candidate will have at least 3 years of experience in the legal field and strong organizational skills. Responsibilities include managing electronic filings, proofreading documents, and client communication. This role offers a vibrant work environment dedicated to advocacy within the LGBTQ+ community.

Qualifications

• 3+ years of experience as a legal secretary or legal assistant.
• High proficiency in Microsoft Office applications, including MS Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information discreetly.

Responsibilities

• Provide administrative and secretarial support for multiple attorneys.
• Manage electronic court filings and communicate with clients effectively.
• Proofread and edit legal documents for accuracy.

Skills

Communication

Attention to detail

Problem-solving

Organizational skills

Legal terminology understanding

Education

High school degree or equivalent

Tools

Microsoft Office

Document comparison software

Job description

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The legal assistant furnishes administrative and secretarial support for multiple attorneys. Performs transcription of legal documents, correspondence, contracts, or briefs. Reviews and edits prepared documents for accuracy. This position reports to the Director of Operations. **This person must have 3+ years of experience in the legal industry**.

Essential Functions

• Experienced in managing electronic court filings in compliance with Pennsylvania state and federal court requirements, ensuring accurate and timely submission of legal documents through PACFile, ECF, and other e-filing systems.
• Communicates effectively with clients and other external and internal administrative personnel.
• Manages schedules; coordinates and organizes meetings and travel.
• Creates and transcribes legal documents, correspondence, contracts, and briefs.
• Proofreads and edits prepared documents for accuracy.
• Enters and closes time per the attorney’s preference.
• Edits client bills and manages the billing process in coordination with the Financial Services Department.
• Maintains open communication with attorneys and supervisors regarding assignments, workflow, and attendance.
• Provides general administrative support, including greeting clients and guests, sorting and distributing mail and deliveries, and stocking supplies for conference rooms and office areas.
• Understands, prepares, and handles e-filing for various courts as required.
• Performs research and maintains files and attorney calendars.
  
  

Other Functions

• Understands the practice area(s) in which support is provided.
• Maintains open communication with supervisor regarding assignments, workflow and attendance.
  
  

Required Experience, Licenses, Certifications, Abilities, Or Knowledge

• A minimum of three to three years’ experience as a legal secretary or legal assistant.
• Ability to communicate clearly, both orally and in writing.
• High level of proficiency in Microsoft Office applications including MS Word, Excel, PowerPoint, and Outlook, as well as experience in working with styles and document comparison software. Keyboarding speed at least 60 words per minute.
• Ability to prioritize and organize multiple tasks.
• Attention to detail and problem-solving ability.
• Ability to operate effectively under pressure.
• Understanding of legal terminology.
• Ability to deal discreetly with confidential information.
  
  

Minimum Educational Requirements

• High school degree or equivalent.
  
  

WORKING CONDITIONS AND SAFETY HAZARDS

• Occasional overtime work may be required throughout the year.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Other

Job function

• Job function

  Legal

• Industries

  Non-profit Organizations

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