Legal Assistant

Barilla; Northbrook (IL); Hybrid; USD 70,000 - 78,000; Full time

Benefits offered by this job

Hybrid work model

Discretionary bonus

Job summary

Barilla is seeking a Legal Assistant to support in-house attorneys across governance, IP, invoicing, compliance, contract management and M&A. The role is hybrid and based in Northbrook, IL.

The ideal candidate has a bachelor’s degree (or equivalent) and 3+ years in a legal environment, with strong organizational and interpersonal skills. Proficiency in MS 365, Excel, PowerPoint, Concur and SharePoint is preferred.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• 3+ years’ experience working in a legal environment; in‑house law department experience preferred.
• Strong organizational, time management, interpersonal and communication skills.
• Demonstrated experience collaborating with cross‑functional colleagues; Multinational company experience preferred.

Responsibilities

• Maintain accurate, current minute books and assist in resolutions/minutes.
• Provide corporate contract support including NDA, marketing, distributor and contractor agreements.
• Coordinate responses to subpoenas and information requests and assist in compliance reporting.
• Support mergers and acquisitions due diligence and related documentation.
• Manage master calendar, travel, expenses, and team meetings for Leadership Team.

Skills

3+ years’ experience in a legal env

Strong organizational skills

Attention to detail

Cross-functional collaboration

Education

Bachelor’s degree or equivalent

Tools

MS 365

PowerPoint

Excel

Concur

SharePoint

Job description

About Barilla

At Barilla, we believe that every great journey begins with passion and a bold vision. From our humble beginnings in 1877 in a small shop in Parma, Italy, we’ve blossomed into a global leader in the food industry, guided by our commitment to progress and excellence.

Today, Barilla is an international group present in more than 100 countries and we are proud to be recognized as the world’s top food company by reputation. With 22 beloved brands in our portfolio, we are world leader for pasta, the number one choice for ready‑made sauces in Europe, leader for bakery products in Italy, and for crispbread across Scandinavia with Wasa.

Our success story is written by a passionate team of almost 9,000 dedicated employees across 30 plants and offices worldwide, all united by a shared mission to nourish the future with purpose and passion.

Are you ready to add your unique flavor to our journey?

Job Purpose

The Legal Assistant will primarily provide support to in‑house attorneys on a broad range of legal matters, including, but not limited to, corporate governance, intellectual property, invoicing/budgeting, compliance/litigation, contract management, mergers and acquisitions and day‑to‑day matter management. This individual will also provide administrative support to select members of the Leadership Team.

This is a hybrid role based out of Northbrook, IL.

Key Accountabilities

• Corporate Governance: Maintain accurate, current minute books; assist in preparation of resolutions and meeting minutes; create, obtain signatures and file requisite state/provincial corporate documentation; manage delegation of powers.
• Intellectual Property: Assist in maintenance of intellectual property portfolio.
• Invoicing/Budgeting: Process invoices; assist in reporting accruals and obtaining budget estimates; set up new vendors.
• Compliance/Litigation: Coordinate responses to subpoenas and requests for information; provide litigation management support; assist in compliance reporting.
• Contract Management: Provide corporate contract support, including, but not limited to, non‑disclosure, marketing, distributor and independent contractor agreements and releases; assist with contract template creation.
• Mergers and Acquisitions: Assist with due diligence activities, and provide administrative support for documentation, relating to mergers, acquisitions, dispositions and corporate restructurings.
• Administrative Support: Maintain/manage the master calendar for select members of the Leadership Team; coordinate travel arrangements; reconcile expenses; coordinate in person team meetings and special events, including catering.
• Other duties as assigned from time to time.

Desired Skills and Background

• Bachelor’s degree or equivalent work experience required.
• 3+ years’ experience working in a legal environment; in‑house law department experience preferred.
• Strong organizational, time management, interpersonal and communication skills.
• Strong attention to detail and problem‑solving skills; ability to multi‑task and work as part of a team.
• Demonstrated experience collaborating with cross‑functional colleagues; experience at a multinational company preferred.
• Experience handling confidential information.
• Strong working knowledge of MS 365, especially PowerPoint and Excel; experience with Concur and SharePoint.
• Experience in a consumer‑packaged goods (CPG) environment a plus.
• Experience in implementing and/or utilizing contract management software a plus.

As of the date of this posting, the estimated pay range for this role is $70,000-$78,000 plus eligibility to participate in the annual discretionary bonus plan. The actual pay for the position will be determined by various factors, including but not limited to job‑related experience, skills, education, location, and internal equity. This range may be subject to change over time.

Barilla is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Barilla America strives to make https://jobs.barillagroup.com/ accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance complete the application process, please contact [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.