Legal Assistant

Barilla Group; Northbrook (IL); On-site; USD 70,000 - 78,000; Full time

Job summary

Barilla in Northbrook, IL is seeking a Legal Assistant to support in-house attorneys across corporate governance, IP, invoicing, compliance, contracts, and M&A.

Hybrid role; you will also provide admin support to Leadership Team members, manage calendars, travel, expenses and meetings. Requires a Bachelor's degree and 3+ years in a legal environment with MS 365 skills.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 3+ years' experience working in a legal environment; in-house law department experience preferred.
• Strong organizational, time management, interpersonal and communication skills.
• Strong attention to detail and problem-solving skills; ability to multi-task and work as part of a team.
• Experience collaborating with cross-functional colleagues; experience at a multinational company preferred.
• Experience handling confidential information.
• Strong working knowledge of MS 365, especially PowerPoint and Excel; experience with Concur and SharePoint.

Responsibilities

• Maintain accurate, current minute books; assist in preparation of resolutions and meeting minutes; manage corporate documentation and delegation of powers.
• Assist in maintenance of intellectual property portfolio.
• Process invoices; assist in reporting accruals and budget estimates; set up new vendors.
• Coordinate responses to subpoenas and requests for information; provide litigation management support; assist in compliance reporting.
• Provide corporate contract support, including NDAs, marketing, distributor and contractor agreements; assist with contract templates.

Skills

Legal experience

In-house law

Organizational skills

Time management

Communication skills

Confidential information

Education

Bachelor's degree

Tools

MS 365

PowerPoint

Excel

Concur

SharePoint

Job description

At Barilla, we believe that every great journey begins with passion and a bold vision. From our humble beginnings in 1877 in a small shop in Parma, Italy, we've blossomed into a global leader in the food industry, guided by our commitment to progress and excellence.

Today, Barilla is an international group present in more than 100 countries and we are proud to be recognized as the world's top food company by reputation. With 22 beloved brands in our portfolio, we are world leader for pasta, the number one choice for ready-made sauces in Europe, leader for bakery products in Italy, and for crispbread across Scandinavia with Wasa.

Our success story is written by a passionate team of almost 9,000 dedicated employees across 30 plants and offices worldwide, all united by a shared mission to nourish the future with purpose and passion.

Are you ready to add your unique flavor to our journey?

Job Purpose

The Legal Assistant will primarily provide support to in-house attorneys on a broad range of legal matters, including, but not limited to, corporate governance, intellectual property, invoicing/budgeting, compliance/litigation, contract management, mergers and acquisitions and day-to-day matter management. This individual will also provide administrative support to select members of the Leadership Team.

This is a hybrid role based out of Northbrook, IL.

Key Accountabilities

• Corporate Governance: Maintain accurate, current minute books; assist in preparation of resolutions and meeting minutes; create, obtain signatures and file requisite state/provincial corporate documentation; manage delegation of powers.
• Intellectual Property: Assist in maintenance of intellectual property portfolio.
• Invoicing/Budgeting: Process invoices; assist in reporting accruals and obtaining budget estimates; set up new vendors.
• Compliance/Litigation: Coordinate responses to subpoenas and requests for information; provide litigation management support; assist in compliance reporting.
• Contract Management: Provide corporate contract support, including, but not limited to, non-disclosure, marketing, distributor and independent contractor agreements and releases; assist with contract template creation.
• Mergers and Acquisitions: Assist with due diligence activities, and provide administrative support for documentation, relating to mergers, acquisitions, dispositions and corporate restructurings.
• Administrative Support: Maintain/manage the master calendar for select members of the Leadership Team; coordinate travel arrangements; reconcile expenses; coordinate in person team meetings and special events, including catering.
• Other duties as assigned from time to time.

Desired Skills and Background

• Bachelor's degree or equivalent work experience required.
• 3+ years' experience working in a legal environment; in-house law department experience preferred.
• Strong organizational, time management, interpersonal and communication skills.
• Strong attention to detail and problem-solving skills; ability to multi-task and work as part of a team.
• Demonstrated experience collaborating with cross-functional colleagues; experience at a multinational company preferred.
• Experience handling confidential information.
• Strong working knowledge of MS 365, especially PowerPoint and Excel; experience with Concur and SharePoint.
• Experience in a consumer-packaged goods (CPG) environment a plus.
• Experience in implementing and/or utilizing contract management software a plus.

As of the date of this posting, the estimated pay range for this role is $70,000-$78,000 plus eligibility to participate in the annual discretionary bonus plan. The actual pay for the position will be determined by various factors, including but not limited to job-related experience, skills, education, location, and internal equity. This range may be subject to change over time.

Barilla is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Barilla America strives to make https://jobs.barillagroup.com/ accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance complete the application process, please contact [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.