Legal Assistant

Accelera; Newnan (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Accelera in Newnan, GA seeks a meticulous Legal Assistant or Paralegal with 2–3 years in civil litigation, personal injury, or medical malpractice. You will manage case files, draft pleadings, and coordinate with experts while maintaining precise calendars and client communications.

The role requires proficiency in Adobe Acrobat, Excel, and Outlook, plus strong organizational and time-management skills to handle multiple active cases efficiently.

Qualifications

• 2–3 years of experience as a paralegal or legal assistant, ideally within civil litigation, personal injury, or medical malpractice.
• Demonstrate a deep understanding of litigation timelines, court filing protocols, and legal procedures.
• Showcase experience managing the full lifecycle of a case, from initial client intake to final resolution.
• Maintain proficiency in Adobe Acrobat, Microsoft Excel, and Microsoft Outlook.
• Produce high-quality, accurate legal documents through precise drafting and proofreading.
• Communicate effectively with team members and clients through strong verbal and written skills.
• Exhibit excellent time management to help the team handle multiple active cases with ease.

Responsibilities

• Support attorneys throughout the medical malpractice litigation lifecycle, from initial intake through discovery and trial preparation.
• Collect and categorize essential client documentation, including medical records and insurance details.
• Ensure clients remain informed by providing consistent updates regarding their case status and upcoming requirements.
• Help maintain a well-organized litigation calendar to ensure all case files and critical deadlines are tracked accurately.
• Synthesize complex medical reports, depositions, and expert findings into clear, actionable summaries.
• Draft essential legal filings, including motions, subpoenas, and discovery requests, to help move cases forward efficiently.
• Coordinate with expert witnesses and oversee the production of case-related documents.
• Manage billing, invoices, and firm communications.

Skills

Litigation support

Organizational skills

Client communication

Microsoft Outlook

Microsoft Excel

Adobe Acrobat

Document management

Time management

Legal drafting

Case management

Education

Associate’s degree or certificate in Paralegal Studies

Bachelor’s degree in a relevant field

Tools

Adobe Acrobat

Microsoft Excel

Microsoft Outlook

Job description

We are looking for a meticulous and seasoned Legal Assistant or Paralegal to join our Newnan, GA law firm. The ideal professional will possess a strong background in litigation support, exceptional organizational capabilities, and the capacity to independently handle a diverse workload. You will collaborate closely with our legal team on case development, client interactions, court submissions, and daily administrative functions.

Core Responsibilities

• Support attorneys throughout the medical malpractice litigation lifecycle, from initial intake through discovery and trial preparation.
• Collect and categorize essential client documentation, including medical records and insurance details.
• Ensure clients remain informed by providing consistent updates regarding their case status and upcoming requirements.
• Help maintain a well-organized litigation calendar to ensure all case files and critical deadlines are tracked accurately.
• Synthesize complex medical reports, depositions, and expert findings into clear, actionable summaries.
• Draft essential legal filings, including motions, subpoenas, and discovery requests, to help move cases forward efficiently.
• Coordinate with expert witnesses and oversee the production of case-related documents.

Legal Document Preparation & Filing

• Draft, review, and finalize various legal instruments such as pleadings, motions, and demand letters.
• Manage subrogation claims and maintain professional correspondence with third-party payors and insurance providers.
• Create comprehensive medical chronologies by organizing and summarizing patient records.
• Ensure all court filings comply with state and federal regulations through electronic submission systems.
• Facilitate deposition readiness by organizing exhibits and coordinating necessary notices.

Calendar & Schedule Management

• Oversee attorney schedules, including court appearances, meetings, and filing deadlines.
• Monitor case-specific milestones, such as discovery cutoffs, statutes of limitations, and hearing dates.
• Proactively notify attorneys and clients of impending deadlines to ensure smooth case progression.

Accounting & Administrative Support

• Handle office billing and invoice processing using specialized accounting software.
• Assist in the coordination of expense tracking, timekeeping, and client billing.
• Manage all incoming and outgoing communications via courier, mail, fax, and email.
• Maintain a structured system for both physical and digital file storage.
• Execute daily administrative tasks, including scanning, photocopying, and general document management.
• Utilize Microsoft Outlook to streamline firm communications, scheduling, and email management.
• Develop and maintain Excel spreadsheets to track billing, case data, and other essential metrics.
• Digitize and organize firm documents using Adobe Acrobat and scanning hardware.
• Upload and maintain case records within the firm’s centralized document management system.

Qualifications

• Possess 2–3 years of experience as a paralegal or legal assistant, ideally within civil litigation, personal injury, or medical malpractice.
• Demonstrate a deep understanding of litigation timelines, court filing protocols, and legal procedures.
• Showcase experience managing the full lifecycle of a case, from initial client intake to final resolution.
• Maintain proficiency in Adobe Acrobat, Microsoft Excel, and Microsoft Outlook.
• Demonstrate technical competence with document scanning equipment.
• Produce high-quality, accurate legal documents through precise drafting and proofreading.
• Communicate effectively with team members and clients through strong verbal and written skills.
• Exhibit excellent time management to help the team handle multiple active cases with ease.
• Uphold the highest standards of professionalism when managing sensitive legal and medical data.
• Hold an Associate’s degree or certificate in Paralegal Studies, or a Bachelor’s degree in a relevant field.
• Apply knowledge of insurance lien resolution and subrogation processes to support case goals.
• Utilize legal accounting and billing software to maintain accurate financial records.
• Interpret complex medical terminology to create clear and concise summaries.
• Navigate state and federal e-filing systems with confidence.
• Utilize legal case management platforms to improve firm efficiency.