Legal Assistant

The Bachrach Group; New York (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

The Bachrach Group is seeking a highly organized Legal Assistant to support our Residential Property Tax Appeals practice in Garden City, NY. You will manage client intake, coordinate with attorneys, municipal agencies, and internal departments to keep cases on track through settlement.

The ideal candidate will handle a high-volume caseload with strong communication and organizational skills, and may transition from temporary to permanent status after three months.

Qualifications

• Bachelor’s degree preferred.
• Prior legal assistant, paralegal, or law office experience preferred.
• Experience in real estate, property tax, litigation, or municipal law is a plus.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, Access).
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively.
• Professional client service skills.
• Strong problem-solving abilities and discretion.

Responsibilities

• Communicate with existing and prospective clients regarding appeals and case inquiries.
• Coordinate with Accounting/Filing regarding status updates, invoices, and client information.
• Prepare new client files, enter information, and distribute engagement letters and documents.
• Scan and maintain electronic client files and supporting records.
• Coordinate with real estate agents, title companies, and attorneys for pending tax appeals after sales.
• Prepare legal documents during settlement negotiations with the County Attorney's Office.
• Prepare settlement packages for attorney review and client execution, including affidavits and W-9 forms.
• Purchase NYSCEF index numbers for Article 7 proceedings and provide documentation to Accounting.
• Process Nassau County ARC settlements and Article 7 settlements through to refunds.
• Maintain settlement tracking spreadsheets and case status logs.
• Assist attorneys with SCAR matters by gathering comparable sales data.
• Maintain accurate case notes in the case management system.
• Coordinate with Accounting for settlement documentation needed for refunds.
• Assist attorneys with Suffolk County and Village Article 7 litigation and calendaring.
• Prepare Village conversion analyses involving prior Nassau County settlements.
• Perform additional administrative and legal support duties as assigned.

Skills

Microsoft Office

Communication

Organization

Multitasking

Client service

Problem solving

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Job Description

Legal Assistant – Residential Property Tax Appeals (Temp to Perm after 3 months)

Location: Garden City, NY

Department: Residential Property Tax Appeals

Reports To: Partner

Range: $50,000 - $75,000 per year

Position Overview

We are seeking a highly organized and detail-oriented Legal Assistant to support our Residential Property Tax Appeals practice. This position plays an integral role in managing client matters from intake through settlement, coordinating with attorneys, clients, municipal agencies, and internal departments to ensure cases are handled efficiently and accurately.

The ideal candidate is proactive, possesses excellent communication and organizational skills, and is comfortable managing a high-volume caseload in a fast-paced legal environment.

Key Responsibilities

• Communicate with existing clients and prospective clients regarding the status of appeals, eligibility for new tax assessment challenges, and general case inquiries.
• Coordinate with the Accounting and Filing Departments regarding case status updates, duplicate grievance withdrawals, invoice disputes, property sale apportionments, and client information updates.
• Prepare new client files, enter client information into the firm's database, and distribute engagement letters, retainers, authorizations, and attorney substitution documents.
• Scan, organize, and maintain electronic client files, including deeds, assessment notices, photographs, sales documentation, and other supporting records.
• Coordinate with real estate agents, title companies, closing attorneys, buyers, and sellers to transfer pending tax appeals following property sales.
• Prepare legal documents and supporting materials requested by the County Attorney's Office during settlement negotiations.
• Prepare settlement packages for attorney review and client execution, including settlement letters, affidavits regarding payment of taxes, W-9 forms, and related documentation.
• Purchase NYSCEF index numbers required for Article 7 proceedings and provide documentation to Accounting.
• Process Nassau County ARC settlements and Article 7 settlements through each stage until tax refunds are issued.
• Maintain settlement tracking spreadsheets, litigation calendars, and case status logs.
• Assist attorneys with SCAR matters by gathering comparable sales data through MLS and Attom Property Navigator resources.
• Maintain accurate case notes within the firm's case management system.
• Coordinate with Accounting to provide settlement documentation necessary for refund processing.
• Assist attorneys with Suffolk County and Village Article 7 litigation, including calendaring and case administration.
• Prepare Village conversion analyses involving prior Nassau County settlements.
• Perform additional administrative and legal support duties as assigned.

Qualifications

• Education: Bachelor’s degree preferred.
• Prior legal assistant, paralegal, or law office experience preferred.
• Experience in real estate, property tax, litigation, or municipal law is a plus.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, Access).
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively.
• Professional client service skills.
• Strong problem-solving abilities and discretion.

Company Description

A national trusted partner for today’s leading wireless carriers, electric vehicle charging infrastructure providers, and renewable energy companies. Our expertise spans mission-critical data center installations, structured cabling, systems integration, testing, and secure infrastructure deployments throughout the United States.