Legal Assistant

Hilton Grand Vacations Inc.; Nevada (IA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Recognition programs

Health, dental and vision insurance

Travel discounts

Employee pricing

EAP

Paid time off

401(k) match

Tuition reimbursement

Learning & advancement

Job summary

Hilton Grand Vacations Inc. is seeking an administrative support specialist to assist the in-house legal team. You will prepare legal memoranda, manage calendars, and maintain litigation files, coordinating with internal clients and counsel.

The role requires strong MS Office skills, attention to detail, and the ability to handle multiple tasks under time constraints. This is a full-time on-site position in the United States, offering comprehensive benefits and growth opportunities.

Qualifications

• Four years of prior legal office experience required.
• Proficient in Word and Excel.
• Ability to manage multiple tasks and analyze operations for quality and efficiency.
• Professional communication with all staff and executives.
• Basic understanding of legal procedures.

Responsibilities

• Assist in preparing legal memoranda, reference materials, or other documents.
• Maintain litigation calendar and dockets.
• Serve as liaison between legal department and internal clients.
• Maintain files and document management system, tracking agreements and related documents.
• Organize and prioritize tasks, proofread material for errors.
• Publish and update department information on intranet for clients.

Skills

Legal office experience

Communication

Multitasking

Attention to detail

Legal procedures understanding

Education

GED or high school diploma

Tools

Microsoft Office

Job description

Description

Position Statement: Provide administrative support to legal counsel and corporate paralegals within an in-house legal department.

Here’s why you will love it here:

• Recognition Programs and Rewards
• Excellent health care options, including medical, dental, and vision
• A people-first culture
• Go Hilton: Travel Discounts Program Hilton hotel rates worldwide.
• Perks at work: Employee Pricing platform
• Employee Assistance Program that supports your physical and mental well-being.
• Paid Vacation Time and Paid Sick Days
• 401(k) program with company match
• Tuition reimbursement programs
• Numerous learning and advancement opportunities
• And more!

Responsibilities

Position Summary:

• Assist in preparing relevant legal memorandum, reference materials or other documents in a timely manner. Prepare responses to legal demand letters, regulatory complaints, and similar with guidance.
• Maintain litigation calendar and dockets.
• Serve as liaison between legal department and various internal clients for all issues pertaining to company and legal department functions, including gathering and maintaining litigation files.
• Maintain files and resource library, including (i) maintenance of document and case management system including creating and adding documents to files and updating reports, (ii) tracking of executed agreements and related documents in network system, and (iii) maintenance of all working files for all agreements and related documents and destruction dates.
• Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Interpersonal skills are necessary in order to communicate in person, by email and telephone, to provide information with ordinary courtesy and tact.
• Publish and maintain department information on company intranet system for use by clients and communicate changes to clients as needed.
• Assist with creation and editing of presentations and other documents.
• Process outside counsel billings, travel expenses and other reimbursements or expenses and work with internal clients for payment/coding of the same
• Compose routine letters and memoranda and prepare reports using knowledge of work area instructions and guidelines
• Sort, route and prepare in-coming and outgoing correspondence and mail, including updating related tracking mechanisms
• Process and distribute supplies for department and related billings
• Maintain department calendar and schedule department events including meetings, recognition events and similar
• Schedule, coordinate and confirm meetings and travel as needed and prepare and assemble materials needed in connection with the same.
• In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company:
• Assist counsel with research and resolution of legal matters.
• Assist counsel and other department team members with registration responsibilities
• Provide back-up for other department admins when needed
• Perform all other duties requested by counsel from time to time

Qualifications

Required Qualifications:

• Four (4) years prior legal office experience required

• Working knowledge of Microsoft Office suite, including but not limited to Word and Excel

• Ability to manage multiple ongoing tasks and analyze operations for quality, efficiency and effectiveness;

• Ability to communicate professionally with all levels of staff and executive positions; ability to abstract and present significant facts from data;

• Ability to interpret policy procedures; basic understanding of legal principals and transactions
• GED or high school diploma

HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we’ve received is the continued loyalty of our Owners, Members and Guests. We’ve also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices.

We offer an excellent benefit package to our full-time Team Members that include Day One medical, dental and vision insurance, 401K plan, Paid Time Off (PTO) program and extraordinary travel benefits!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.