Legal Assistant

Uloop Inc.; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

PTO 3 weeks

401(k) match

Health insurance 60% covered

Paid parking

Bonus reviews

Job summary

Uloop Inc. is seeking a proactive Legal Assistant to support three attorneys in a fast-paced insurance defense practice. You will manage case files, deadlines, and communications with clients and witnesses while handling general administrative tasks.

The ideal candidate has proven legal assistant experience and proficiency with PerfectLaw and Microsoft Office, with strong organizational skills and attention to detail under pressure.

Qualifications

• Proven experience as a Legal Assistant (Insurance Defense preferred).
• Proficiency with PerfectLaw or similar case management software and Microsoft Office.
• Strong familiarity with legal procedures, terminology, and the court system.
• Excellent verbal and written communication and multitasking skills.
• Highly organized with attention to detail and able to work under pressure.

Responsibilities

• Case & Document Management: Prepare case documents including subpoenas; request and follow up on medical records; organize case files.
• Scheduling & Docketing: Schedule hearings, depositions, mediations, and meetings.
• Deadline Tracking: Enter and track strict deadlines to keep attorneys prepared.
• Communication: Primary contact for clients, witnesses, and opposing counsel.
• Administrative Support: General office and administrative duties as needed.

Skills

Legal knowledge

Communication

Multitasking

Tools

PerfectLaw

Microsoft Office

Job description

Job Summary

We are seeking a highly motivated, organized, and proactive Legal Assistant to join our team. In this role, you will provide comprehensive legal and administrative support to three (3) attorneys in a fast-paced insurance defense practice. The ideal candidate is a hardworking team player who excels at managing tight deadlines and maintaining flawless file organization.

Responsibilities

• Case & Document Management: Prepare case-specific documents, including subpoenas; request and follow up on medical records; manage and organize case files.
• Scheduling & Docketing: Schedule hearings, depositions, mediations, and meetings.
• Deadline Tracking: Calculate, enter, and track strict legal deadlines to ensure attorneys are consistently prepared and on top of their schedules.
• Communication: Serve as a primary point of contact for clients, witnesses, judicial assistants, and opposing counsel.
• Administrative Support: Provide general office and administrative support as needed.

Qualifications

• Experience: Proven experience as a Legal Assistant (Insurance Defense experience strongly preferred).
• Software: Proficiency with PerfectLaw (or similar case management software) and Microsoft Office.
• Skills: Strong familiarity with legal procedures, terminology, and the court system. Excellent verbal/written communication and multitasking skills.
• Traits: Highly organized, exceptional attention to detail, and able to work well under pressure.

Compensation & Benefits

• Time Off: 3 weeks Paid Time Off (PTO) + Paid Holidays.
• Retirement: 401(k) with company match.
• Health & Wellness: Company pays 60% of health insurance. Dental and vision plans are available at the employee's expense.
• Perks: Paid parking.
• Growth: Annual discretionary salary and bonus reviews.