Legal Assistant

Hawk Injury Law; Macon (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with matching

Health and dental insurance

Disability insurance

Paid time off

Job summary

Hawk Injury Law in Macon, GA is seeking a full-time Legal Assistant to support attorneys and paralegals in personal injury matters. You will open new client files, manage case records, and communicate with clients by phone and email, ensuring timely updates.

Responsibilities include drafting and proofreading pleadings, handling court filings, calendar management, and coordinating with third parties. The role emphasizes organization, initiative, confidentiality, and professional communication in

Qualifications

• 2+ years of litigation support experience preferred.
• Experience in a personal injury law firm is strongly preferred.
• Proficiency with Microsoft Outlook; experience with a legal case management system is a plus.
• Familiarity with electronic filing systems (PACER, PeachCourt, Odyssey eFile) is highly valuable.
• Excellent written and verbal communication, with professional client interaction.

Responsibilities

• Open new client files and matters; maintain organized case records and communicate case status.
• Communicate professionally with insureds, third-party carriers, opposing counsel, and internal team members.
• Draft, type, transcribe, and prepare legal documents including pleadings and representations.
• Proofread documents for grammar, spelling, punctuation, formatting, accuracy, and content.
• Maintain attorneys' calendars and track deadlines, court dates, and statutes of limitations.
• Coordinate meetings, hearings, depositions, mediations, and court reporters.
• Prepare and submit court filings via electronic systems (State and Federal).
• Perform administrative duties such as filing, scanning, scheduling, and mail runs.
• Serve as primary contact for incoming communications; ensure proper routing and documentation.
• Identify tasks, support attorneys, and move work forward with minimal supervision.

Skills

Litigation support

Personal injury background

Outlook proficiency

Court filing experience

Communication skills

Organization & prioritization

Attention to detail

Initiative & independence

Confidentiality & professionalism

Tools

Clio

PACER

PeachCourt

Odyssey eFile

Job description

Are you passionate about supporting a fast-paced legal team while delivering exceptional service to clients?

Do you thrive in a role where organization, accuracy, and proactive follow-through are essential?

Can you manage competing deadlines, court filings, client communications, and administrative priorities without losing attention to detail?

Are you ready to grow your legal career with a personal injury firm that values initiative, professionalism, and client-centered service?

Final question: When faced with a challenge, do you get excited or run away?

Hawk Injury Law, led by attorney Jon Hawk, is a distinguished legal practice based in Macon, Georgia, specializing in personal injury law. With a focus on providing unparalleled representation, the firm champions the rights of individuals and families during some of their most challenging times. From car accidents to wrongful death cases, Hawk Injury Law is committed to delivering justice through clear guidance, responsive communication, and strong advocacy.

Founded on principles of excellence and a client-first approach, the firm's ethos revolves around treating every client with respect, care, and undivided attention. This dedication is reflected in the numerous positive testimonials from those who found comfort and clarity in Hawk Injury Law's hands-on legal process. Beyond its legal prowess, the firm is committed to community engagement, making meaningful impacts both inside and outside the courtroom.

The Legal Assistant role at Hawk Injury Law is an opportunity to become an integral part of a team dedicated to client advocacy and legal excellence. This position supports attorneys and paralegals in providing outstanding legal services to personal injury clients. By ensuring organizational efficiency and proactive support, the Legal Assistant will directly contribute to the firm’s success and client satisfaction, creating a smoother experience for both the legal team and clients. This is a full-time, in-office position based in Macon, Georgia, working Monday through Friday from 9:30 AM to 5:30 PM.

What you'll do:

• Client & Case Management: Open new client files and matters, maintain accurate and organized case records, and communicate with clients by phone and email regarding case status, scheduling, and other case-related needs.
• Third-Party Communication: Communicate professionally with insureds, third-party carriers, opposing counsel, and internal team members to support efficient case progression.
• Correspondence & Document Preparation: Draft, type, transcribe, and prepare legal correspondence, pleadings, memoranda, reports, forms, Letters of Representation, demand letters, and other legal documents.
• Quality Control: Thoroughly proofread documents for grammar, spelling, punctuation, formatting, accuracy, and content before submission or distribution.
• Calendar & Deadline Management: Maintain attorneys' calendars and track appointments, filing deadlines, court dates, statutes of limitations, and other critical case obligations.
• Scheduling Coordination: Coordinate and calendar meetings, hearings, depositions, mediations, arbitrations, conference calls, and court reporters.
• Court & Litigation Support: Prepare and submit State and Federal court filings, including electronic filings, and work with platforms such as PACER, PeachCourt, Odyssey eFile, or comparable systems.
• Administrative Support: Prepare new client and new matter forms and perform general administrative duties such as filing, scanning, scheduling, FedEx mailing runs, bank deposits, and other office errands as needed.
• Incoming Communications: Serve as a primary point of contact for incoming client and third-party communications, ensuring calls are handled professionally, routed appropriately, and documented accurately.
• Proactive Team Support: Identify tasks that require attention, anticipate the needs of attorneys and staff, and help move work forward without waiting for step-by-step direction.

What we're looking for:

• Legal Experience: 2+ years of litigation secretarial, legal assistant, or comparable legal support experience is preferred.
• Personal Injury Background: Experience working in a personal injury law firm is strongly preferred.
• Technology Proficiency: Proficiency with Microsoft Outlook is required. Experience with Clio or another legal case management system is strongly preferred.
• Court Filing Experience: Familiarity with State and Federal electronic filing systems, including PACER, PeachCourt, Odyssey eFile, or similar platforms, is highly valuable.
• Writing & Communication: Excellent written and verbal communication skills, with the ability to communicate professionally with attorneys, staff, clients, opposing counsel, carriers, and other third parties.
• Organization & Prioritization: Ability to organize and prioritize multiple assignments, deadlines, and competing responsibilities under time constraints with minimal supervision.
• Attention to Detail: Strong proofreading skills and a commitment to accurate, complete, and well-organized work.
• Initiative & Independence: Proactive, dependable, and comfortable identifying what needs to be done and taking ownership of responsibilities.
• Professionalism & Confidentiality: Positive attitude, sound judgment, and the ability to maintain a high level of confidentiality when handling sensitive client and firm information.

Why you should work here:

• Meaningful Client Impact: Support clients navigating serious injuries and challenging circumstances while helping ensure their cases receive organized and responsive attention.
• Hands-On Legal Experience: Gain exposure to personal injury litigation, court filings, case management, client communication, and legal document preparation.
• Collaborative Environment: Work closely with attorneys and team members in a firm that values communication, reliability, and client service.
• Professional Growth: Build your litigation-support skills and take on increasing responsibility as your knowledge and capabilities grow.
• Autonomy: Take ownership of meaningful responsibilities in an environment where initiative and follow-through are valued.
• Retirement Plan: Enjoy benefits such as a 401(k) with matching contributions.
• Health Coverage: Comprehensive health and dental insurance coverage.
• Disability Support: Access to short-term and long-term disability insurance.
• Paid Leave: Generous paid time off to support work-life balance.

Join Hawk Injury Law and be a pivotal force in delivering legal excellence to those who need it most. If you're ready to take the next step in your legal career and are passionate about making a difference, we invite you to apply and become part of our dedicated team.