Legal Assistant

Scarinci Hollenbeck; Little Falls (NJ); In loco; USD 48.000 - 59.000; Tempo pieno

Descrizione del lavoro

Scarinci Hollenbeck, a leading New Jersey law firm, seeks a Legal Assistant to support our Little Falls office. Reporting to the Legal Paraprofessionals Manager, you will assist attorneys in the Public and Education Law section with all administrative tasks.

Responsibilities include filing, scheduling, document management, e-filing in NJ/NY/PACER, time entry, calendar coordination (onsite and remote), and confidential handling of information.

Competenze

• Minimum 2 years law firm experience.
• Ability to function well in a high-paced environment.
• Exceptional organizational skills, attention to detail, and ability to prioritize.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong technology skills and proficiency in Microsoft Office Suite.
• Notary preferred.

Mansioni

• Provide general office support (printing, scanning, copying, mailing, faxing, emailing documents).
• Arrange couriers, court reporters, expert witnesses, and other special functions.
• Prepare check requests, submit purchase orders, and process expense reports.
• Update attorneys contact information and maintain accurate records.
• Assist with case screening and origination, including initial conflict checks with Records Department.
• Create and maintain reliable electronic filing systems.
• E-file documents via NJ E-Courts, NYSCEF, and PACER.
• Maintain attorney calendars by scheduling meetings, appointments, and conferences (onsite and remote).
• Attend meetings and take notes.
• Answer incoming phone calls on behalf of assigned attorneys and take messages.
• Send court documents to clients, witnesses, or court officials via mail, fax, or email.
• Input attorney time into timekeeping software as requested.
• Perform other administrative duties as assigned.

Conoscenze

Law firm experience

Organizational skills

Attention to detail

Discretion and judgment

Verbal and written communication

Legal terminology & research

Microsoft Office Suite

Formazione

Notary preferred

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Join one of New Jersey’s leading law firms. Scarinci Hollenbeck seeks a professional Legal Assistant to support our Little Falls office.

Job Summary

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys in the Public and Education Law section with all administrative aspects of the section specialty.

• Provide general office support, including printing, scanning, copying, mailing, faxing, and emailing documents.
• Arrange couriers, court reporters, expert witnesses, and other special functions.
• Prepare check requests, submit purchase orders, and process expense reports.
• Update attorneys contact information and maintain accurate records.
• Assist with case screening and origination, including initial conflict checks in collaboration with the Records Department.
• Create and maintain reliable electronic filing systems.
• Close concluded matters as directed by attorneys.
• Transcribe, proofread, format, and file legal documents such as correspondence, discovery, pleadings, contracts, and meeting minutes.
• Index, redact, bate stamp, and organize documents for production using AdobePro.
• E-file documents via NJ E-Courts, New York State Courts Electronic Filing (NYSCEF), and PACER.
• Maintain attorney calendars by scheduling meetings, appointments, and conferences (onsite and remote), managing changes, and keeping attorneys informed.
• Attend meetings and take notes.
• Answer incoming phone calls on behalf of assigned attorneys, take messages, and answer clerical client inquiries per attorney request.
• Send court documents to clients, witnesses, or court officials via mail, fax, or email.
• Input attorney time into timekeeping software as requested.
• Perform other administrative duties as assigned.

Education and Required Skills

• Minimum 2 years law firm experience.
• Ability to function well in a high-paced environment.
• Exceptional organizational skills, attention to detail, and ability to prioritize.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong technology skills and proficiency in Microsoft Office Suite.
• Certifications:
  • Notary preferred.

Work Schedule

• In office work at the Little Falls, NJ location.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour unpaid lunch).
• Overtime (over 40 hours) may be required from time to time.
• Compensation range $35/hr – $43/hr

We offer benefits including medical, prescription, dental, vision insurance, 401(k), onsite fitness center, plus the potential for commission.

Scarinci Hollenbeck is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.