Legal Assistant

Port KC; Kansas City (MO); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, vision insurance

Paid vacation and personal leave

Job summary

Port KC is seeking a Legal Administrator to support the General Counsel and legal team in Kansas City. The role coordinates board governance, legal documents, and compliance while ensuring efficient operations and adherence to Port KC policies.

The position requires strong organizational skills, confidentiality, and experience with contract administration, document management, and Microsoft Office. This role collaborates with internal departments and external partners to support Port KC’s

Qualifications

• Associate degree or higher in a related field preferred.
• 3–5 years of project coordination or legal administration experience.
• Experience handling confidential records and complex document workflows.
• Strong knowledge of legal document prep and contract administration.
• Excellent organizational, written, and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative legal support to the General Counsel and legal department.
• Prepare, format, proofread, route, and maintain legal documents including contracts, leases, and development agreements.
• Support contract administration: routing, execution, tracking dates, renewals, and maintaining files.
• Maintain organized legal records and official public records in line with policies.
• Assist with Board materials: agendas, resolutions, and records.
• Assist with public records requests and research as directed by General Counsel.
• Prepare reports and summaries for the legal team.
• Identify and retrieve current and historical documents as needed.
• Suggest improvements to processes, templates, and workflows.
• Perform other duties and special projects as assigned.

Skills

Project coordination

Legal administration

Contract administration

Organizational skills

Communication skills

Attention to detail

Discretion

Education

Associate degree in Paralegal Studies or related

Bachelor's degree in Paralegal Studies/Business Administration (preferred)

Tools

Microsoft Office

DocuSign

Electronic document management systems

Job description

The Legal Administrator serves as a legal support professional within Port KC's legal department. Working closely with the General Counsel, this position coordinates Board governance, legal documentation, public records, contracts/ agreements, and organizational compliance while supporting the successful execution of various programs and initiatives. The role ensures legal processes, workflows, and contractual obligations are managed efficiently and accurately in accordance with Port KC policies and standards.This role collaborates regularly with internal departments, external partners and vendors and is essential in maintaining efficient legal operations and supporting Port KC’s mission.

Applicants are strongly encouraged to visit our website to learn more about the work we do at Port KC and our partners.

What You Will Do

• Provide administrative legal support to the General Counsel and legal department.
• Prepare, format, proofread, route, and maintain legal documents, including correspondence, court filings, contracts, leases, easements, resolutions, development agreements, and other organizational agreements.
• Support contract administration processes, including document routing, execution, tracking key dates, renewals, insurance requirements, compliance obligations, and maintaining complete contract files.
• Maintain organized legal records, document retention systems, and official records in accordance with organizational policies and applicable public records requirements.
• Assist with preparation of Board of Commissioners materials, including agendas, resolutions, meeting documents, and records.
• Assist with public records requests, compliance tracking, basic legal and policy research, and preparation of supporting documentation as directed by the General Counsel.
• Prepare reports, summaries, and other materials to support legal team.
• Serves as a point of contact for identifying and retrieving current and historical documents.
• Identify opportunities to improve legal administrative processes, templates, tracking systems, and workflow efficiency
• Other duties and special projects as assigned.

What You Need To Succeed

• Associate’s degree in Paralegal Studies, Business Administration, Public Administration, or a related field preferred.
• 3–5 years of project coordination, legal administration, executive support, or contract administration experience.
• Experience managing confidential records and complex document workflows.
• Strong understanding of legal document preparation and contract administration.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• High level of discretion and ability to maintain confidential information.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and document accuracy.
• Advanced Microsoft Office proficiency with experience using DocuSign and electronic document management systems.

Preferred

• Bachelor's degree Paralegal Studies, Business Administration, Public Administration, or a certificate preferred.
• Experience supporting attorneys, in-house legal departments, or public entities.
• Knowledge of public meetings, governance, and records management is highly desirable.

Who You Are

• Works with passion and purpose
• Brings a collaborative approach
• Respects accountability

Don’t meet every requirement? We encourage candidates lacking direct experience with preferred additional skills to apply and come ready to discuss how their experiences could allow them to grow into these additional duties.

Why Port KC?

At Port KC we inspire, innovate, and work together to achieve a common goal. Our core values are the foundation of our people-oriented culture and guide us in every decision. We offer competitive pay and a robust benefits package including 401(k) with match, Medical, Dental, Vision, Employer-Sponsored Life, Disability and AD&D, Health Saving Account with a $3,000 annual employer contribution, supplemental options, generous paid vacation, and personal leave, paid paternal leave, paid volunteer time off, flexible work schedules and summer hours, wellness programs, employee recognition programs, professional development opportunities, and MUCH MORE. We have been named to the Kansas City Business Journal’s Best Places to Work.

Port KC is an Equal Opportunity Employer committed to equity & inclusion. Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check, and DMV check. E-Verify employer.