Legal Assistant

State of Indiana; Jeffersonville (IN); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Free Parking

Free LinkedIn Learning

Job summary

State of Indiana in Jeffersonville, Indiana, invites applications for a part-time Legal Assistant to provide paralegal and administrative support to local and agency attorneys within the Department of Child Services.

You will organize, process, and maintain DCS case records, assist with legal research, draft and file documents, manage calendars, coordinate hearing logistics, and help redact and distribute materials while upholding confidentiality and compliance.

Qualifications

• Knowledge of legal procedures and terminology.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and maintain confidentiality.
• A degree is not required; HS diploma or HSE may be considered.

Responsibilities

• Provides administrative and legal support to attorneys and legal divisions.
• Performs legal research under the direction of staff counsel or administrative law judge.
• Assists at depositions and hearings by taking notes and keeping track of documents.
• Prepares, proofs, or processes legal documents, such as summonses, subpoenas, complaints, motions, or pretrial agreements.
• Mails, faxes, or arranges delivery of legal correspondence to clients and court officials.
• Schedules hearing dates and sites, manages calendars, and coordinates logistics.

Skills

Legal research

Attention to detail

Communication skills

Microsoft Office

Organizational skills

Education

High School Diploma or HSE

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services:

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon ourMVP foundation:

Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.

Vision: Every child in Indiana thrives in a safe, loving, forever home.

Role Overview:

The Legal Assistant provides paralegal and administrative support for local and agency attorneys. You will assist in organizing, processing, and maintaining records related to DCS cases and may provide research, clerical support, and reporting when needed. The Legal Assistant is responsible for a range of duties that are vital to mitigating legal risk and ensuring compliance with legal requirements. Duties may include:

• Sending calendar invites to ensure court appearanceDraft court documents for attorney review and ensuring timely filing
• Scheduling case staff meetings between legal and field staff
• Mailing court reports to parties
• Compiling and redacting discovery
• Maintaining legal data and the office legal calendar
• Assisting with and ensuring legal deadlines are met
• Managing the client case management system
• Distributing orders to agency representatives
  Requesting legal documents for trial

This part-time position is in the Jeffersonville, Indiana, DCS Office and will support staff in Clark County, and surrounding counties as needed. Work schedule will be arranged with the supervisor

Pay Rate:

The hourly wage for this position traditionally starts at $20.00 per hour but may be commensurate with education and work experience.

A Day in the Life:

Responsibilities include:

• Provides administrative and legal support to attorneys and legal divisions.
• Performs legal research under the direction of staff counsel or administrative law judge.
• Assists at depositions and hearings by taking notes, providing follow‑up questions to attorneys, and keeping track of documents.
• Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
• Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
• Receivesand responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
• Schedules hearing dates and sites, makes appointments, and manages calendars.
• Travels to hearing sites, sets up site, materials, and equipment.
• Organizes and maintains law libraries, database systems, documents, and case files.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You’ll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Knowledge of legal procedures and terminology
• Strong written and verbal communication skills
• Strong organizational skills with the ability to prioritize tasks effectively
• Strong attention to detail and proofreading skills
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
• Ability to work independently
• Ability to provide effective and professional customer service to internal and external parties.
• Ability to perform essential functions with or without reasonable accommodation.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for part‑time employees that includes:

• Paid vacation, personal and sick time off
• Competitive leave policies covering a variety of employee needs
• 12 company paid holidays, 14 in election years
• 75 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
• Free Parking
• Free LinkedIn Learning

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .