Legal Assistant

Hennessy & Roach; Indianapolis (IN); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Pre-tax Transit

Pre-tax Parking

401(k) with match

Paid time off

Job summary

Hennessy & Roach, P.C. seeks a Legal Assistant for our Indianapolis, IN office. The role supports attorneys by organizing files, maintaining case information, and assisting with discovery and hearing preparations.

After a 90-day onboarding period, there may be 1–2 work-from-home days per week based on performance and business needs. Essential duties include scheduling depositions, maintaining calendars, transcribing, and coordinating travel.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Paralegal certificate preferred.
• 2+ years of Administrative Assistant experience in a corporate or legal office.

Responsibilities

• Manage case information, evidence, and settlement options; support attorneys’ hearing proceedings.
• Maintain calendars, deadlines, and organize files and documents.
• Coordinate depositions, discovery requests, medical records, and hearings.

Skills

Administrative Support

Microsoft Word

Communication Skills

Attention to Detail

Multi-tasking

Team Player

Education

High School Diploma or GED

Paralegal Certificate (preferred)

Associate or Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Job description

Company Description

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana;Brentwood, Tennessee;and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Job Description

Successful law firm seeks a Legal Assistant to join our Indianapolis, IN office. The Legal Assistant enhances attorneys’ effectiveness by developing case information, evidence, and settlement options, tracking cases, and supporting attorneys’ hearing proceedings. This position will support multiple attorneys with the preparation of documents for the defense of worker’s compensation cases.

After the initial 90-day onboarding period, employees may be eligible for 1–2 work-from-home days per week, depending on performance and business needs.

Essential Job Functions:

• Keeps cases organized by establishing, organizing, and maintaining files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.
• Helps develop cases by maintaining contact with people involved in the case, scheduling depositions, assisting with discovery requests and responses, requesting medical records, scheduling IMEs, preparing, and filing pleadings.
• Enhances hearing preparations and proceedings by organizing evidence, preparing exhibits, scheduling witnesses, ensuring that witnesses are ready when needed.
• Transcribes dictation, completes daily mailings, maintains firm calendar, and coordinates court appearances and out of town travel.
• Accomplishes organization goals, accepts new and different requests, and explores opportunities to add value to efficiency and effectiveness of job responsibilities.
• Other related duties as assigned.

Qualifications

• High school diploma or GED (or equivalent) required; associate or bachelor's degree preferred.
• Paralegal certificate preferred.
• 2+ years of Administrative Assistant experience supporting corporate or legal office in an administrative capacity.
• Working knowledge of legal rules and procedures.
• Microsoft Word experience required; Excel and PowerPoint experience preferred.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Excellent telephone, writing, and proofreading skills.
• Must be self-motivated and able to meet deadlines under pressure.
• Must be able to work as part of a team, too independently.
• Organization, Planning, Attention to Detail, and Dependability.
• Firm and Client Confidentiality required.

Additional Information

Benefitsinclude: Medical, Dental, Vision, Group Term Life Insurance, Voluntary Term Life Insurance, Critical Illness, Accident, HSA, FSA, pre-tax Transit and pre-tax Parking. 401(k)/Roth retirement plan with company match. Generous time off policy.

All your information will be kept confidential according to EEO guidelines.