Legal Assistant

Hennessy & Roach, P.C.; Indianapolis (IN); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Generous time off

Job summary

Hennessy & Roach, P.C. in Indianapolis, IN seeks a Legal Assistant to support attorneys by organizing case information, evidence, and settlement options, track cases, and prepare documents for workers’ compensation defense.

After a 90-day onboarding, eligible for 1–2 work-from-home days per week based on performance and business needs; the role supports multiple attorneys in a dynamic law firm environment.

Qualifications

• 2+ years of Administrative Assistant experience supporting corporate or legal office in an administrative capacity.
• Working knowledge of legal rules and procedures.
• Must be able to work as part of a team, too independently.
• Firm and Client Confidentiality required.

Responsibilities

• Keeps cases organized by establishing, organizing, and maintaining files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.
• Helps develop cases by maintaining contact with people involved in the case, scheduling depositions, assisting with discovery requests and responses, requesting medical records, scheduling IMEs, preparing, and filing pleadings.
• Enhances hearing preparations and proceedings by organizing evidence, preparing exhibits, scheduling witnesses, ensuring that witnesses are ready when needed.
• Transcribes dictation, completes daily mailings, maintains firm calendar, and coordinates court appearances and out of town travel.
• Accomplishes organization goals, accepts new and different requests, and explores opportunities to add value to efficiency and effectiveness of job responsibilities.
• Other related duties as assigned.

Skills

Organizational skills

Interpersonal skills

Administrative skills

Attention to detail

Self-motivation

Team player

Education

High school diploma or GED

Paralegal certificate

Associate or bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana;Brentwood, Tennessee;and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Job Description

Successful law firm seeks a Legal Assistant to join our Indianapolis, IN office. The Legal Assistant enhances attorneys’ effectiveness by developing case information, evidence, and settlement options, tracking cases, and supporting attorneys’ hearing proceedings. This position will support multiple attorneys with the preparation of documents for the defense of worker’s compensation cases.

After the initial 90-day onboarding period, employees may be eligible for 1–2 work-from-home days per week, depending on performance and business needs.

Essential Job Functions

• Keeps cases organized by establishing, organizing, and maintaining files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.
• Helps develop cases by maintaining contact with people involved in the case, scheduling depositions, assisting with discovery requests and responses, requesting medical records, scheduling IMEs, preparing, and filing pleadings.
• Enhances hearing preparations and proceedings by organizing evidence, preparing exhibits, scheduling witnesses, ensuring that witnesses are ready when needed.
• Transcribes dictation, completes daily mailings, maintains firm calendar, and coordinates court appearances and out of town travel.
• Accomplishes organization goals, accepts new and different requests, and explores opportunities to add value to efficiency and effectiveness of job responsibilities.
• Other related duties as assigned.

Qualifications

• High school diploma or GED (or equivalent) required; associate or bachelor's degree preferred.
• Paralegal certificate preferred.
• 2+ years of Administrative Assistant experience supporting corporate or legal office in an administrative capacity.
• Working knowledge of legal rules and procedures.
• Microsoft Word experience required; Excel and PowerPoint experience preferred.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Excellent telephone, writing, and proofreading skills.
• Must be self-motivated and able to meet deadlines under pressure.
• Must be able to work as part of a team, too independently.
• Organization, Planning, Attention to Detail, and Dependability.
• Firm and Client Confidentiality required.

Additional Information

Benefitsinclude: Medical, Dental, Vision, Group Term Life Insurance, Voluntary Term Life Insurance, Critical Illness, Accident, HSA, FSA, pre-tax Transit and pre-tax Parking. 401(k)/Roth retirement plan with company match. Generous time off policy.

All your information will be kept confidential according to EEO guidelines.