Legal Assistant

IMPACT STAFFING INTERNATIONAL; Houston (TX); On-site; USD 42,000 - 70,000; Full time

Job summary

Impact Staffing International (ISI) seeks a Mass Tort Legal Assistant to join our client's Mass Torts team in Houston, TX. You will support attorneys and staff with high-volume mass tort claims, including medical records coordination, document prep, and data management.

The role requires 2+ years of legal support experience in a fast-paced environment, with mass tort exposure preferred. You will work on-site in Houston, Monday–Friday, with opportunities to contribute to case outcomes and client

Qualifications

• 2+ years of legal assistant or paralegal experience in a high-volume environment.
• Experience in mass tort or high-volume plaintiff-side litigation preferred.
• Proficient Excel skills for large data sets and reporting.
• Proficient PDF/Adobe Acrobat for document handling and production.
• Excellent attention to detail and meticulous case documentation.
• Strong organization and ability to manage multiple matters.
• Ability to work independently and meet deadlines.
• Strong written and verbal client communication abilities.

Responsibilities

• Support a high volume of mass tort claims and complex dockets.
• Communicate with clients by phone, email, and mail in a professional, empathetic manner.
• Maintain accurate case management records and document follow-ups.
• Order, track, review, and summarize medical records with vendors.
• Prepare, format, and organize legal documents and reports.
• Analyze large data sets in Excel and validate data.
• Assist with electronic court filings, docket tracking, and discovery materials.
• Coordinate with attorneys, vendors, and external partners.
• Compile medical records and investigative materials for attorney review.
• Support production activities, including Bates stamping and redaction as needed.

Skills

Microsoft Excel

PDF / Adobe Acrobat

Attention to detail

Organization

Multitasking

Independent work

Communication skills

Case management systems

Job description

Impact Staffing International (ISI) is seeking a Mass Tort Legal Assistant to join our client's growing Mass Torts team in Houston, Texas. This individual will support the legal and operational processing of high-volume mass tort claims, working across a large volume of clients and matters at various stages.

The role will support attorneys and other members of the Mass Torts team through client communication, case management, medical records coordination, reporting, document preparation, vendor communication, and litigation support. This position requires someone who is highly organized, detail-oriented, comfortable managing competing priorities, and able to work independently in a fast-moving environment.

This is a full-time, on-site opportunity in Houston, Texas, working Monday through Friday. This is an excellent opportunity for someone with mass tort or high-volume legal support experience who enjoys a combination of client interaction, case support, data management, and project-based work.

Key Responsibilities Include:

• Support a high volume of mass tort claims, including complex mass tort dockets.
• Communicate with clients by phone, email, and mail, providing professional and empathetic support throughout the claims process.
• Maintain accurate case management records, documenting all client communications, follow-up attempts, case activity, and outcomes.
• Order, track, review, and assist with summarizing medical records while coordinating with third-party records vendors.
• Prepare, organize, format, and manipulate legal documents, correspondence, records, reports, and PDFs.
• Analyze large volumes of case and client data in Excel, including filtering, sorting, reviewing, and validating data.
• Assist with electronic court filings, docket tracking, pleadings, discovery materials, subpoenas, FOIA requests, and other litigation documents as needed.
• Coordinate with attorneys, outside vendors, local counsel, government entities, and other external partners.
• Compile and organize medical records, photographs, client documentation, investigative materials, and other information for attorney review or document production.
• Support document production activities, including combining, reorganizing, redacting, coding, and Bates stamping documents.
• Assist with client escalations, reporting projects, records requests, and other ad hoc operational needs across the Mass Torts practice.

Required Skills and Background:

• 2+ years of legal assistant, case management, paralegal, or similar legal support experience in a high-volume environment.
• Prior mass tort experience strongly preferred, with personal injury or other high-volume plaintiff-side litigation experience also considered.
• Strong Microsoft Excel skills, including filtering, sorting, organizing, reviewing, and manipulating large sets of data.
• Strong PDF and Adobe Acrobat skills, including combining documents, reorganizing pages, editing files, and general document manipulation.
• Exceptional attention to detail and ability to maintain accurate and complete case records.
• Strong organizational and multitasking skills with the ability to manage numerous matters and priorities simultaneously.
• Ability to work independently, exercise sound judgment, and stay productive when supervising attorneys are working remotely.
• Strong written and verbal communication skills with the ability to interact professionally and empathetically with clients from a wide range of backgrounds.
• Willingness to handle both routine administrative responsibilities and more complex legal support projects as business needs change.
• Ability to quickly learn and navigate case management systems and new technology.

Preferred Qualifications:

• Experience working directly with mass tort clients and claims in a high-volume environment.
• Experience ordering, reviewing, tracking, and summarizing medical records.
• Experience with electronic court filing and docket management, including federal and/or state court filings.
• Familiarity with preparing complaints, pleadings, discovery materials, Plaintiff Fact Sheets, or similar litigation documents.
• Experience communicating and coordinating with medical records vendors, outside counsel, government entities, or other third parties.
• Experience with document production, redaction, Bates stamping, or discovery support.
• Spanish language skills are a plus, but not required.
• Location: Houston, TX
• Schedule: Monday through Friday, 8-hour shifts
• Work Arrangement: 100% On-site
• Employment Type: Full-time
• Overtime: Potential overtime may be available based on docket deadlines