Legal Assistant

Vorys, Sater, Seymour and Pease LLP; Columbus (OH); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA

Life insurance

Disability coverage

401(k)

Paid maternity/parenal leave

Job summary

Vorys, Sater, Seymour and Pease LLP in Columbus, OH is seeking a Legal Assistant to support 5-9 attorneys within a practice group. The role involves preparing documents, filing court and e-filings, updating files, and calendar management, with a focus on professionalism and confidentiality.

The candidate should have strong proofreading, MS Word, and organizational skills, plus experience in court filing procedures and the ability to multi-task in a team setting.

Qualifications

• High school diploma or equivalent.
• Minimum of 3 years' experience in similar field.
• Previous law firm experience preferred.
• Litigation and Tax experience preferred.

Responsibilities

• Prepare practice-specific documents, filings, and maintain files.
• Delegate tasks based on workload and priority.
• Manage incoming mail and ensure timely outgoing mail delivery.
• Schedule and calendar meetings for attorneys.
• Open new files, perform conflicts checks, and prepare files for closure.
• Review proforma reports and update electronically as requested.
• Greet clients and maintain professional client interactions with confidentiality.
• Maintain OneNote and assist others in the practice group as needed.

Skills

Proofreading

MS Word

Typing 45 wpm

Delegation

E-filing

Multi-tasking

Communication

Organization

Teamwork

Detail-oriented

Self-motivation

AI knowledge

Education

High school diploma

Tools

MS Excel

Intapp Flow

iManage/Work 10

Chrome River

PDF conversions

MS OneNote

Job description

Vorys is a special place! Vorys offers competitive pay, professional development, a robust benefits package on day one, and a culture of client service that permeates not only how we serve clients, but how we treat one another. Join us and experience The Vorys Difference!

Position Summary:

The Legal Assistant will perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist several attorneys in a specific practice group(s) and will support 5-9 attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed, delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.

Essential Functions:

• Prepare practice-specific documents, paper court filings and e-filings, update electronic and hard copy files like pleading/correspondence/closing folders/etc., proofread documents. Copy and scan documents for attorneys as requested.
• Delegate tasks and projects to appropriate team members based on workload, skillset, and priority to ensure efficient workflow and timely completion of assignments.
• Read, sort, date, and scan incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.
• Schedule and calendar meetings and deadlines for attorneys.
• Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.
• Review proforma reports and make electronic revisions, when requested.
• Receive clients and visitors as requested. Maintain high standards of professionalism and excellence in all client interactions and communications. Observe confidentiality of attorney-client relationships.
• Keep all attorney coverage notes as well as special processes updated in OneNote. Assist other legal assistants and attorneys in the practice group(s) as time permits and as requested by other attorneys, Document Services Center, the Legal Administrative Support & Training Manager, and/or Human Resources.

Knowledge, Skills and Abilities Required:

• Excellent spelling and proofreading skills
• Intermediate Microsoft Word skills
• Typing (45+ wpm)
• Effective delegation and collaboration skills
• Recent knowledge of court filing procedures, including electronic filing
• Ability to organize, prioritize and produce quality work
• Ability to effectively multi-task
• Excellent interpersonal communication skills, both verbal and written
• Adaptable to changing demands from multiple people
• Detail and deadline oriented
• Self-motivated and flexible to complete assignments in a timely manner
• Strong team-working abilities

Knowledge, Skills and Abilities Desired:

• MS Excel
• Intapp Flow
• iManage/ Work 10
• Chrome River
• PDF conversions and manipulations
• MS OneNote
• Working Knowledge of AI

Education and Experience:

• High school diploma or equivalent required.
• Minimum of 3 years' experience in similar field required.
• Previous law firm experience preferred.
• Litigation and Tax experience preferred.

The expected pay scale for this position is $30.77–$42.05 per hour (overtime eligible per applicable laws) with an approximate annualized equivalent of $60,000.00–$82,000.00 based on 37.50 hrs./week. Actual earnings may vary. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions.

At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity & parental leave, family building resources, identity theft protection, a 401(k) plan, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You’ll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.

Equal Opportunity Employer:

Vorys does not discriminate in hiring or terms and conditions of employment because of an individual’s sex (including pregnancy, childbirth, and related medical conditions), reproductive health decisions, race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.

Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.