Legal Assistant

Miller Canfield; Cleveland (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Health, dental, and life insurance

401(k) retirement plan with employer contribution

Job summary

A prominent law firm in Cleveland seeks an experienced Litigation/Real Estate Legal Administrative Assistant skilled in Ohio law. You will assist in preparing legal documents, manage caseloads, and coordinate client billing, ensuring effective communication with clients and attorneys. The position requires proficiency in Microsoft Office and strong organizational skills. The firm offers competitive pay, benefits, and opportunities for career advancement within a supportive environment.

Qualifications

• Ability to handle multiple projects and prioritize tasks under time constraints.
• Knowledge of litigation processes and bankruptcy litigation.
• Ability to learn and use PDF and Word document manipulation skills.
• Knowledge of bankruptcy litigation, pre- and post-judgment remedies, including receiverships, foreclosures, debt sales and debt restructures a plus.
• Knowledge of drafting standard pleadings.
• Knowledge of electronic court filings in Michigan and Ohio State and Federal Courts.
• Knowledge of client billing process; electronic billing.
• Ability to docket and follow-up on court dates.
• Ability to learn proprietary software relating to the attorneys to whom assigned.
• Ability to work and manipulate PDF and Word documents; familiar with redlining and comparing documents.
• Ability to work on Excel documents, formatting, printing, converting.
• Ability to communicate effectively, courteously, and professionally with clients, visitors, staff, and timekeepers.
• Ability to organize and prioritize numerous tasks and complete them under time constraints and work overtime, as necessary.
• Ability to work collaboratively in a team; proactively demonstrate teamwork and communication with team members and all Firm personnel.
• Interpersonal skills necessary to communicate effectively both orally and via email and follow instructions effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Ability to work autonomously and with discretion.
• Ability to handle a very busy desk with multiple projects.

Responsibilities

• Assist in preparation of legal documents and correspondence.
• Perform caseload and database management.
• Coordinate client billing matters and schedules.
• Assembles, organizes, and prepares documents for filing into our filing systems.
• Coordinates client billing matters; assists with client billing process.
• Coordinates schedules; arranges meetings and reserves conference rooms.
• Opens new client/matters, requests conflict of interest checks. Drafts engagement and audit letters.
• Conducts periodic review for possible storage of older files; prepares files to be closed.
• Makes travel arrangements and prepares itineraries.
• Processes mail, and messenger services as required.
• Keeps up to date on changing court filing requirements. Serves as liaison between assigned attorney and court system.
• Administrative responsibilities, including preparing expense reports, check requests and reimbursement requests.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Effectively and professionally communicates via e-mail and via telephone with clients, attorneys, and other staff members.
• Performs other duties as assigned.

Skills

Proficiency with Microsoft Office

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

High School Diploma/GED

Tools

Microsoft Office

Proprietary software

PDF editing

E-filing software

Job description

Miller Canfield is an international law firm with more than 200 attorneys in 18 offices and affiliated locations in North America, Europe and the Middle East. We are a full-service law firm, headquartered in Detroit, Michigan, earning client trust the same way it has since 1852 - with hard work, responsiveness and world-class legal service. U.S. News & World Report has named Miller Canfield one of the best law firms to work for in 2024. Our mission is to engage the best people to deliver the best possible results for our clients.

We are seeking an experienced Litigation/Real Estate Legal Administrative Assistant knowledgeable in Ohio law based in our Cleveland office.

Duties and Responsibilities

• Assists in the preparation of legal documents, correspondence, memoranda, and pleadings.
• Types, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects.
• Performs caseload and database management of files and e-filing in Michigan and Illinois State Courts, and Bankruptcy/Federal Courts.
• Assembles, organizes, and prepares documents for filing into our filing systems.
• Coordinates client billing matters; assists with client billing process.
• Coordinates schedules; arranges meetings and reserves conference rooms.
• Opens new client/matters, requests conflict of interest checks. Drafts engagement and audit letters.
• Conducts periodic review for possible storage of older files; prepares files to be closed.
• Makes travel arrangements and prepares itineraries.
• Processes mail, and messenger services as required.
• Keeps up to date on changing court filing requirements. Serves as liaison between assigned attorney and court system.
• Administrative responsibilities, including preparing expense reports, check requests and reimbursement requests.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Effectively and professionally communicates via e-mail and via telephone with clients, attorneys, and other staff members.
• Performs other duties as assigned.

Knowledge, Skills and Abilities Required

• Minimum High School Diploma/GED.
• Proficiency with Microsoft Office programs and excellent computer, organizational, spelling, grammar, and time management skills.
• Knowledge of complete litigation processes.
• Knowledge of bankruptcy litigation, pre- and post-judgment remedies, including receiverships, foreclosures, debt sales and debt restructures a plus.
• Knowledge of drafting standard pleadings.
• Knowledge of electronic court filings in Michigan and Ohio State and Federal Courts.
• Knowledge of client billing process; electronic billing.
• Ability to docket and follow-up on court dates.
• Ability to learn proprietary software relating to the attorneys to whom assigned.
• Ability to work and manipulate PDF and Word documents; familiar with redlining and comparing documents.
• Ability to work on Excel documents, formatting, printing, converting.
• Ability to communicate effectively, courteously, and professionally with clients, visitors, staff, and timekeepers.
• Ability to organize and prioritize numerous tasks and complete them under time constraints and work overtime, as necessary.
• Ability to work collaboratively in a team; proactively demonstrate teamwork and communication with team members and all Firm personnel.
• Interpersonal skills necessary to communicate effectively both orally and via email and follow instructions effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.
• Ability to work autonomously and with discretion.
• Ability to handle a very busy desk with multiple projects.

Benefits

At Miller Canfield, we offer you the opportunity to simultaneously live your life and advance your career—really advance your career—in ways that matter most to you. We offer competitive pay and benefits, paid time off, excellent family leave (for moms and dads alike), flexible assignments, career advancement, annual performance reviews, and community involvement opportunities. Our benefit package includes health, dental, and life insurance options, including health savings accounts, long- and short-term disability coverage, flexible spending accounts, and a 401(k) retirement plan with employer contribution.