Legal Assistant

Weeks & Irvine, LLC; Charleston (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

Weeks & Irvine, LLC is seeking a Legal Assistant to manage the front desk and support the managing attorney with administrative tasks crucial to real estate closings. Real estate closing experience is required and familiarity with legal documents is essential.

Primary duties include greeting visitors, directing them appropriately, handling calls, and assisting with closing files. The role emphasizes accuracy, organization, and professional communication in a fast-paced office.

Qualifications

• Real estate closing experience is required.
• Front desk daily management and administrative support to assist the managing attorney.
• Prepare and review legal documents necessary to conduct a real estate closing.

Responsibilities

• Greet and welcome guests as they arrive at the office.
• Direct visitors to the appropriate person, office, or conference room.
• Answer, screen and forward incoming phone calls.
• Assist with closing files as needed (e.g. disbursing funds/scanning documents).
• Ensure reception area is tidy and presentable, with all necessary stationery and material.
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Keep inventory of stock.
• Update calendars and schedule appointments or meetings.
• Perform other clerical duties such as filing, photocopying, transcribing and faxing.
• Request documents necessary to conduct closings according to contract terms.
• Check legal documents for accuracy.
• Obtain attorney approval for legal documents related to the transaction.

Skills

Front desk management

Attention to detail

Written and verbal communication

Organization

Multitasking

Time management

Customer service

Active listening

Tools

SoftPro

Job description

About Us

Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism.

Job Description

Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!

Responsibilities

• Greet and welcome guests as soon as they arrive at the office


• Direct visitors to the appropriate person, office, or conference room


• Answer, screen and forward incoming phone calls


• Assist with closing files as needed (e.g. disbursing funds/scanning documents)


• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)


• Provide basic and accurate information in-person and via phone/email


• Maintain office security by following safety procedures and controlling access via the reception desk


• Keep inventory of stock


• Update calendars and schedule appointments or meetings


• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing


• Request documents necessary to conduct closings according to contract terms


• Check legal documents for accuracy


• Obtain attorney approval for legal documents related to the transaction


• The company reserves the right to add or change duties at any time

Skills

• Hands-on experience with office equipment (e.g. fax machines and printers)


• Professional attitude and appearance


• Solid written and verbal communication skills


• Ability to be resourceful and proactive when issues arise


• Excellent organizational skills


• Multitasking and time-management skills, with the ability to prioritize tasks


• Customer service attitude


• Time management


• Active listening


• SoftPro experience is preferred

This Job Is Ideal for Someone Who Is:

• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction


• Detail-oriented -- would rather focus on the details of work than the bigger picture


• High stress tolerance -- thrives in a high-pressure environment

Supportive - enjoys working as part of a team