Legal Assistant

State of Indiana; Carlisle (IN); Presencial; USD 35.000 - 43.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

Paid leave

Education Reimbursement

Free Parking

LinkedIn Learning access

Descripción de la vacante

The State of Indiana is seeking an Administrative Legal Support role at Wabash Valley Correctional Facility in Carlisle, Indiana. You will provide essential support to attorneys and divisions, perform legal research, and help manage deposits, hearings, and case files.

A High School Diploma or equivalent is acceptable; knowledge of legal procedures and strong organizational skills are required. The role emphasizes discretion with sensitive information and professional customer service in a

Formación

• Knowledge of legal procedures and terminology.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Strong attention to detail and proofreading skills.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information without divulging details.
• Ability to work independently.
• Ability to provide effective and professional customer service.

Responsabilidades

• Provides administrative and legal support to attorneys and legal divisions.
• Performs legal research under the direction of staff counsel or administrative law judge.
• Assists at depositions and hearings by taking notes and tracking documents.
• Prepares, proofs, or processes legal documents such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
• Handles inbound/outbound legal correspondence by mail, fax, or delivery to clients, witnesses, and court officials.
• Receives and responds to inquiries regarding hearings by phone, email, or correspondence.
• Schedules hearing dates, sites, appointments, and manages calendars.
• Travels to hearing sites and prepares the site, materials, and equipment.
• Organizes and maintains law libraries, databases, documents, and case files.

Conocimientos

Legal procedures

Written & verbal communication

Organizational skills

Attention to detail

Microsoft Office

Discretion with sensitive information

Independent work

Customer service

Educación

High School Diploma or HSE

Herramientas

Microsoft Office Suite

Descripción del empleo

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Wabash Valley Correctional Facility :

Wabash Valley Correctional Facility is a multi‑level security facility located in Carlisle, Indiana, with a capacity of more than 2,200 incarcerated adult males. The facility includes both maximum‑security and minimum‑security housing. Programs support rehabilitation through educational services, treatment, and specialized initiatives. Notable offerings include the Special Needs Acclimation Program (SNAP), which provides tailored support for individuals with unique needs. The facility also contributes to community service projects supporting local organizations. Staff emphasize public safety, responsibility, and opportunities for personal growth. To learn more about Wabash Valley Correctional Facility, click here .

The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Provides administrative and legal support to attorneys and legal divisions.
• Performs legal research under the direction of staff counsel or administrative law judge.
• Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.
• Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
• Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
• Receivesand responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
• Schedules hearing dates and sites, makes appointments, and manages calendars.
• Travels to hearing sites, sets up site, materials, and equipment.
• Organizes and maintains law libraries, database systems, documents, and case files.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Knowledge of legal procedures and terminology
• Strong written and verbal communication skills
• Strong organizational skills with the ability to prioritize tasks effectively
• Strong attention to detail and proofreading skills
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
• Ability to work independently
• Ability to provide effective and professional customer service to internal and external parties.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .