Legal Assistant

Albert & Mackenzie, LLP; California; On-site; USD 35,817 - 48,216; Full time

Benefits offered by this job

Medical and Vision Insurance

Short Term Disability

Long Term Disability

Life insurance

401(k) retirement plan

Paid time off

Dental plan (voluntary)

Discretionary bonus opportunities

Job summary

Albert & Mackenzie, LLP is a California-based workers’ compensation defense law firm seeking a skilled Legal Secretary to handle complex clerical tasks and coordinate the preparation of legal documents. The ideal candidate will have strong writing, proofreading, and confidentiality skills.

The role requires 3+ years of legal secretary experience in a workers’ compensation defense firm, proficiency in MS Outlook/Word/Adobe Acrobat, and fast typing (75+ WPM).

Qualifications

• Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required.
• Proficiency with Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or similar cloud storage.
• Typing at least 75 WPM with strong writing, proofreading, spelling and grammar.
• Experience with Case Management Software and EAMS is a plus.
• Ability to interact with the public, clients, and employees; maintain confidentiality and work independently.

Responsibilities

• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
• Proofread and correct materials for grammar, spelling, punctuation, format, syntax, and content.
• Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable.
• Accurately document and bill for all billable work according with billing procedures.
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
• Operate standard office equipment and answer telephone calls.

Skills

Legal secretary experience

MS Outlook/Word/Adobe Acrobat

Typing 75 WPM

Attention to detail

Discretion and confidentiality

Tools

Case Management Software

EAMS

Job description

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for six consecutive years (2021–2026), the firm has also earned multiple Best Places to Work awards.

Work Remote Optional - California Residents ONLY

Job Purpose:

Under general direction, perform a full range of complex and responsible secretarial and legal work utilizing legal terminology, procedures, and documents. Coordinate preparation of legal documents and correspondence.

Duties and Responsibilities:

• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Compose routine letters and memoranda using knowledge of work area instructions and guidelines.
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
• Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable.
• Accurately document and bill for all billable work and tasks according with billing procedures.
• Operate standard office equipment such as copy machines, scanners.
• Receive and place telephone calls.
• Other duties as assigned.

Skills/Qualifications:

• Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required.
• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage.
• Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills.
• Case Management Software and EAMS are a plus.
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction.

Compensation: $26 - 35/Hour

Location: California, United States

The ideal candidate will be highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple projects simultaneously. Must possess excellent verbal and written communication skills and have pride in work product. This is a fast-paced position that requires critical thinking skills, and the ability to problem-solve. In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals.

Albert & Mackenzie is an established and growing California workers' compensation defense law firm with a strong presence throughout the state. Recognized as a Great Place to Work for six consecutive years (2021-2026), the firm has also received multiple Best Places to Work awards.

Albert & Mackenzie offers a competitive compensation package including 100% company-sponsored employee Medical and Vision Insurance; Short Term Disability, Long Term Disability and Life insurance benefits; a 401k plan; paid time off; and optional voluntary dental plan. We offer an excellent work/life balance in a collaborative and casual work environment.

• 100% company-sponsored employee Medical and Vision Insurance
• Short Term Disability
• Long Term Disability
• Life insurance benefits
• a 401k plan
• paid time off
• optional voluntary dental plan

Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

• discretionary bonus opportunities
• medical
• vision
• short-term disability
• long-term disability
• life insurance
• 401(k) retirement plan
• paid time off
• optional dental coverage

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